What are the responsibilities and job description for the Office Administrator position at Modigent?
TITLE: Office Administrator
REPORTS TO: General Manager-Tucson
Job Summary: Performs a variety of administrative and leadership support services for the Tucson Office.
Job Duties:
- Greets and directs visitors and provides information about the organization to interested parties.
- Maintains the scheduling of conference rooms or other meeting locations.
- Assist with the set-up of same, including meeting supplies, beverages, and food items.
- Distributes incoming and outgoing mail and packages.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- May assist with the arrangement of facilities maintenance as needed.
- Assists in GM's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel as needed.
- Use discretion and judgement and knowledge of organization to facilitate the executive's activities.
- May represent the GM by attending meetings and documenting detailed minutes.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying.
- Work independently within established procedures associated with the specific job function.
Experience and Education:
- Performs work under general supervision.
- Handles moderately complex issues, problems and refers more complex issues to higher-level staff.
- Possesses solid working knowledge of the company’s policies and practices.
- Typically requires a high school diploma and 2 to 4 years of experience.
- Proficient in the use of Microsoft Office products.
- Excellent writing and communications skills inclusive of a high-level understanding and application of the English language.
Competencies:
- Ability to work as part of a team.
- Oral and written communication skills.
- Customer service skills.
- Detail oriented.
- Ability to meet deadlines.
- Clerical skills.
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