What are the responsibilities and job description for the Executive Assistant position at Mon EMS?
The Executive Assistant is a business professional whose will work in concert with the administrative team of Monongalia EMS. This position will provide administrative support to several Directors in operations of Monongalia EMS. This position works with highly confidential information and the assistant must be a self-starter, dependable and disciplined
employee who can multi-task and be a team player while displaying a high level of professionalism, organization, critical thinking and attention to detail.
Education:
Possession of a high school diploma or General Education Diploma (GED)
Preferred criteria include: associate, bachelor, or graduate level degree from a regionally accredited post-secondary educational institution
Experience:
3-5 years in secretarial experience required.
Preferred: 3-5 years in healthcare administration or similar executive level office environment in a role supporting multiple business units preferred.
Skills:
Ability to effectively communicate verbally and in writing.
Ability to utilize computing systems at an advanced level that are required for essential job functions. This includes but is not limited to:
Scheduling and timekeeping software
Web-based learning platforms
Electric Patient Care Report (ePCR) systems
Scan and attach documentation to electronic systems
Sending and receiving email communications with and without attachments
HR portals
Incident management and fleet management systems
General office programs such as Microsoft Office or similar software including but not limited to: Word, Excel, Outlook, OneNote, SharePoint
Preferred: Additional certifications/training in areas that would assist in job related duties, such as:
Certified Project Manager
LEAN/Six Sigma
Valid driver?s license
Page Break
ESSENTIAL FUNCTIONS
Provide general administrative support to various Director level personnel
Efficient and effective oral and written communicator, overseeing internal communications
Retrieve data and prepare ongoing reports for operational review
Answering phones and routing calls to the correct person or taking messages
Handling basic bookkeeping tasks
Coordinate, implement, and complete special projects
Sensitivity to confidential matters
Oversee general office equipment maintenance and coordination (postage meters, copiers, etc.)
Preparing reports, memos, invoices letters, and other documents
Liaise with teams across the agency
Resolving issues and troubleshooting a variety of situations
Coordinate and manage travel arrangements and prepare detailed itineraries
Plan, coordinate, and document meetings
Opening, sorting and distributing incoming main, faxes, emails, and other correspondence.
Maintain an office setup that optimizes workflow
Provide strategic counsel on agency decisions
Plan, oversee, and manage a variety of office projects and processes
Manage multiple calendars
Greeting visitors and deciding if they should be able to meet with executives.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Other duties as assigned
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
employee who can multi-task and be a team player while displaying a high level of professionalism, organization, critical thinking and attention to detail.
Education:
Possession of a high school diploma or General Education Diploma (GED)
Preferred criteria include: associate, bachelor, or graduate level degree from a regionally accredited post-secondary educational institution
Experience:
3-5 years in secretarial experience required.
Preferred: 3-5 years in healthcare administration or similar executive level office environment in a role supporting multiple business units preferred.
Skills:
Ability to effectively communicate verbally and in writing.
Ability to utilize computing systems at an advanced level that are required for essential job functions. This includes but is not limited to:
Scheduling and timekeeping software
Web-based learning platforms
Electric Patient Care Report (ePCR) systems
Scan and attach documentation to electronic systems
Sending and receiving email communications with and without attachments
HR portals
Incident management and fleet management systems
General office programs such as Microsoft Office or similar software including but not limited to: Word, Excel, Outlook, OneNote, SharePoint
Preferred: Additional certifications/training in areas that would assist in job related duties, such as:
Certified Project Manager
LEAN/Six Sigma
Valid driver?s license
Page Break
ESSENTIAL FUNCTIONS
Provide general administrative support to various Director level personnel
Efficient and effective oral and written communicator, overseeing internal communications
Retrieve data and prepare ongoing reports for operational review
Answering phones and routing calls to the correct person or taking messages
Handling basic bookkeeping tasks
Coordinate, implement, and complete special projects
Sensitivity to confidential matters
Oversee general office equipment maintenance and coordination (postage meters, copiers, etc.)
Preparing reports, memos, invoices letters, and other documents
Liaise with teams across the agency
Resolving issues and troubleshooting a variety of situations
Coordinate and manage travel arrangements and prepare detailed itineraries
Plan, coordinate, and document meetings
Opening, sorting and distributing incoming main, faxes, emails, and other correspondence.
Maintain an office setup that optimizes workflow
Provide strategic counsel on agency decisions
Plan, oversee, and manage a variety of office projects and processes
Manage multiple calendars
Greeting visitors and deciding if they should be able to meet with executives.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Other duties as assigned
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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