Maintenance Scheduler/Planner

Maintenance Planner

Monogram Foods is seeking a motivated Maintenance Planner/Scheduler (MPS) to be a part of Monogram’s operation. This position, which reports to the Senior Manager of Plant Engineering, is responsible for the efficient and effective use of planning and scheduling resources that perform maintenance at the facility. The primary objective is to minimize downtime and maximize productivity. 

In order to fulfill these responsibilities in the most effective manner, the MPS is empowered to manage work priorities, develop job plans, define parts and materials, define crafts and skills and engage the proper resources to develop a safe, effective, and efficient work control plan. 

In addition, the Maintenance Planner/Scheduler provides equipment-related expertise and technical guidance on improving Preventive Maintenance (PM) activities.

Essential Duties & Responsibilities:

• Principle contact and liaison between the maintenance department and operations planning. Ensures that the area, department, or facility in which PM work is assigned receives professional maintenance service in a timely manner.
• Gather information for and prepare Preventative Maintenance tasks (PM’s).
• Identifies, analyses, and reviews equipment maintenance problems and meantime to failure with maintenance engineer.
• Review all planned work requests from assigned areas, determine the validity and accuracy of information, and engage the appropriate resources to set a priority.
• Reviews work request for accuracy and clarity: clear scope of work, realistic completion date, proper lead times, correct equipment identification, proper charge number (if applicable), proper authorization, and discuss details with originator of the work order.
• Review the work to be performed and determine the best way to accomplish the work. Consult with Leads,
• Supervisors, Originator, Production Supervisors, Production Planner/Scheduler and Stores as necessary.
• Obtain and organize all information required for the mechanics to perform the work: drawings, vendor manual, supplemental instructional materials, special procedures, and other file material which is appropriate.
• Verifies that all material, information, tools and labor are available prior to scheduling.
• Identifies and secures all parts and material required to complete the work by providing stores a Bill of
• Material for the work order and any special kitting instructions.
• Work with Stores to manage spare part usage to maximize turns but minimize risk of using critical spares.
• Determine and identify any vendor/contractor provided service for the work order. (i.e., contract vibration service, mechanical/electrical contractors, HVAC technicians). Show vendors/contractors the location and explain the scope of work to obtain quotes.
• Provide a total cost estimate for the work to be performed: labor, material, and outside services.
• Manage the status of work control and backlog for work order submission to work order completion. Status may include waiting for planning, waiting parts, ready to schedule, scheduled, etc.
• Follow up and communicates schedule to all resources: maintenance, production, outside services, stores and engineering.
• Manage a backlog of work orders which require major or significant portion of the facility to be shutdown.
• Continuously improves the job estimate, planning and scheduling by receiving feedback from maintenance supervisors, maintenance leads, production supervisors, engineers, and production planners.
• Keep accurate metrics on the performance of planning and scheduling functions and provide timely reports to the maintenance manager.
• Maintain and continually update Computerized Maintenance Management Software (CMMS) records for the facility to provide accurate time and cost detail by asset, department, and mechanic.

The Ideal Candidate will have the Following Qualifications:

Education & Experience:

• 5 or more years of manufacturing maintenance, purchasing, inventory, or related experience required.
• 3 or more years of experience with computerized maintenance management programs.
• Mechanical/electrical background is necessary. An apprenticeship program or technical school background is desirable.
• Have adequate craft knowledge and skill to accurately estimate labor hours, material requirements, and skills needed to complete a job. Must have a demonstrated ability to visualize and communicate the execution of work.
• Should have good written and verbal communications skills and have demonstrated the ability to be approachable and tactful.
• Strong math skills and computer skills.
• Solid organizational and planning skills.
• Demonstrated ability to write and provide simple and accurate instructions.
• Demonstrated ability to read standard blueprints, and machine and process drawings. Has the ability to sketch or redline existing drawings.
• Knowledge and understanding of the maintenance processes and proper use of the work order system, planning and scheduling, and storeroom processes.
• Can manage multiple priorities or projects simultaneously and keep them progressing to completion.
• Must have a reputation that is respected by production, maintenance labor, maintenance management, and store personnel.
• Must be 18 years or older.