Maintenance Planner

Position Overview:

Is responsible for the efficient and effective use of planning and scheduling resources who perform maintenance at the facility. The primary objective is to minimize downtime and maximize productivity.
To fulfill these responsibilities in the most effective manner, the MPS is empowered to manage work priority, develop job plans, define parts and material, define crafts and skills, and engage the proper resources to develop a safe, effective and efficient work control plan. In addition, the Maintenance Planner/Scheduler provides the equipment-related expertise and technical guidance on improving Preventive Maintenance (PM) activities

Essential Duties and Responsibilities:

• Principal contact and liaison between the maintenance department and operations planning. Ensures that the area, department, or facility in which PM work is assigned, receives professional maintenance service in a timely manner.
• Gather information for and prepare Preventative Maintenance tasks (PM’s).
• Identifies, analyses, and reviews equipment maintenance problems and meantime to failure with maintenance engineer.
• Review all planned work requests from assigned areas, determine the validity and accuracy of information, and engage the appropriate resources to set a priority.
• Reviews work request for accuracy and clarity: clear scope of work, realistic completion date, proper lead times, correct equipment identification, proper charge number (if applicable), proper authorization, and discuss details with originator of the work order.
• Review the work to be performed and determine the best way to accomplish the work. Consult with Leads, Supervisors, Originator, Production Supervisors, Production Planner/Scheduler and Stores, as necessary.
• Obtain and organize all information required for the mechanics to perform the work: drawings, vendor manual, supplemental instructional materials, special procedures, and other file material which is appropriate. Verifies that all material, information, tools, and labor are available prior to scheduling.
• Identifies and secures all parts and material required to complete the work by providing stores a Bill of Material for the work order and any special kitting instructions.
• Work with Stores to manage spare part usage to maximize turns but minimize risk of using critical spares.
• Determine and identify any vendor/contractor provided service for the work order. (i.e., contract vibration service, mechanical/electrical contractors, HVAC technicians). Show vendors/contractors the location and explain the scope of work to obtain quotes.
• Provide a total cost estimate for the work to be performed: labor, material, and outside services.
• Manage the status of work control and backlog for work order submission to work order completion. Status may include waiting for planning, waiting parts, ready to schedule, scheduled, etc.
• Works with Maintenance leads, supervisors, and planners to determine resource availability and work to level the work force.
• Develops a preliminary workforce schedule by crew ensuring all skills requirement and resource availability is met.
• Actively participate in scheduling meetings with operation partners to finalize the priority of work orders, optimum downtime windows, and necessary lead times.
• Follow up and communicates schedule to all resources: maintenance, production, outside services, stores, and engineering.
• Manage a backlog of work orders which require major or sizable portion of the facility to be shutdown.
• Continuously improves the job estimate, planning and scheduling by receiving feedback from maintenance supervisors, maintenance leads, production supervisors, engineers, and production planners.
• Keep accurate metrics on the performance of planning and scheduling functions and provide timely reports to the maintenance manager.
• Maintain and continually update Computerized Maintenance Management Software (CMMS) records for the facility to provide accurate time and cost detail by asset, department, and mechanic.

NOTE: This list presents only the principal duties of the position and is not intended to be comprehensive. The duties and responsibilities listed above may be changed or supplemented at any time in accordance with business needs and conditions.

Education and Experience:

• 5 or more years of manufacturing maintenance, purchasing, inventory, or related experience required.
• 3 or more years of experience with computerized maintenance management programs.
• Mechanical/electrical background is necessary. Apprenticeship program or technical school background is desirable.
• Have adequate craft knowledge and skill to accurately estimate labor hours, material requirement and skills needed to complete a job. Must have a demonstrated ability to visualize and communicate the execution of work.
• Should have good written and verbal communications skills and have demonstrated the ability to be approachable and tactful.
• Strong math skills and computer skills.
• Solid organizational and planning skills.
• Demonstrated ability to write and provide simple and accurate instructions.
• Demonstrated ability to read standard blueprints, machine, and process drawings. Has the ability to sketch or redline existing drawings.
• Knowledge and understands the maintenance processes and proper use of the work order system, planning and scheduling and storeroom processes.
• Can manage multiple priorities or projects simultaneously and keep them progressing to completion.
• Must have a reputation which is respected by production, maintenance labor, maintenance management and store personnel.
• Must be at least 18 years of age.