Secretary II, Nursing Department

Job Description:

Job Function:

This secretarial position is responsible for assisting with the work of the Department of Nursing, under funding from the American Rescue Plan Act (ARPA). The Department of Nursing is an associate degree program that is accredited by the Accreditation Commission for Education in Nursing (ACEN).

The individual in this position is highly active with students. In this capacity, this individual works to assess, refer as needed, solve, and otherwise provide effective customer service. There will be a multitude of on demand questions regarding, but not limited to, student concerns, quality points, admissions information, registration, student-initiated withdrawal, appointments to meet with faculty or Department Chairperson.

This position provides support to all department faculty and staff members as requested and performs a variety of office management duties.

Typical Work Activities:

• Prepares correspondence, memoranda, reports, minutes and other materials related to the department of nursing and management of grants
• Orders supplies and materials
• Prepares, checks, and processes requisitions
• Participates in college wide events and activities
• Compiles data for inclusion in departmental and grant related reports
• Maintains and establishes confidential files and general office files
• Operates standard office equipment
• Proofreads prepared materials for sense, and consistency as well as spelling, grammar and punctuation
• Processes student course registrations, placement level and prerequisite overrides and documentation
• Provides office, telephone and email coverage
• Utilizes the college computer system to input/monitor/retrieve student records and course information as needed
• Refers inquiries to faculty and staff members or other departments as appropriate
• Transmits administrative directives and policies throughout the department
• Assist in preparation and monitoring of grant budget
• Assists in collecting data and information needed for the grant
• Supports all department faculty and staff as requested
• Other duties as assigned

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Requirements:

Required Qualifications:

• Must currently hold the title of Secretary II and be reachable on the Monroe County Civil Service eligibility list titled Secretary II OR meet the minimum qualifications for provisional* appointment;
  • Graduation from high school or possession of an equivalency diploma, plus EITHER: (A) Three (3) years paid full time or its part time equivalent office secretarial experience; OR, (B) Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing, or a related area, plus two (2) years of experience as defined in (A) above; OR, (C) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science or related area plus one (1) year of experience as defined in (A) above; OR, (D) Graduation from a school of business or business institute with an Associate's degree in Secretarial Science, plus one (1) year of experience as defined in (A) above; OR, (E) Any equivalent combination of education and experience as defined by the limits of (A), (B), (C) and (D) above.
• Must be a Monroe County resident.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Full - Time

Hours: Monday - Friday, 8:45am to 4:45pm

Salary: $37,604.44 (eligible for increment at six months of service and a 2.75% increase effective 9/1/23)

• The term provisional means that you will be required to take the next Civil Service examination for this title, and place among the top three (3) candidates on the examination list in order to be eligible for permanent appointment.

MCC is currently testing a Pilot Telecommuting Program that runs from October 25th, 2021 to June 30th, 2023. Under the pilot program, this position may be eligible for remote work up to 5 days per pay period pending departmental need and leadership approval. The pilot program may be extended or terminated at any time at the College's discretion.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

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Application Instructions:

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.