Executive Assistant

Job Title: Executive Assistant

Location: Charlotte, NC

Company: Moody Group & Development

Job Summary: We are seeking a highly organized, proactive, positive, and detail-oriented Executive Assistant to support the President of our firm. The ideal candidate will be a friendly professional who can manage a variety of administrative tasks, prioritize multiple projects, and handle confidential information with discretion. This role requires exceptional communication skills, a strong ability to anticipate needs, and the capacity to work effectively towards accomplishing The Firm goals.

Key Responsibilities:

• Provide comprehensive administrative support to the President, including managing schedules, coordinating meetings, and handling travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Serve as a liaison between the President, staff, and brokerage/ development team, maintaining professionalism and confidentiality.
• Coordinate and manage special projects, ensuring timely completion and adherence to company standards.
• Assist in the preparation and management of budgets, financial reports, and other business documents.
• Organize and maintain files, records, and documentation for easy retrieval and reference.
• Handle incoming calls, emails, and other communications, prioritizing and responding as necessary.
• Conduct research, compile data, and prepare reports for the President as requested.
• Plan and coordinate company events, meetings, and conferences, including logistics, catering, and material preparation.
• Perform other duties as assigned to support the President and enhance office efficiency.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 3 years of experience as an executive assistant, preferably in the real estate or development industry. Financial or brokerage background would be a plus
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and multitasking abilities with a keen attention to detail.
• Ability to maintain a high level of discretion and confidentiality.
• Demonstrated problem-solving skills and ability to work independently.
• Flexibility to adapt to changing priorities and deadlines.
• Professional demeanor and positive attitude.