Receptionist/Office Assistant

Position Summary:

• Assist Administrator in resolving scheduling conflicts, managing calendar, sending correspondence, maintain updated telephone listing and directions for staff and clients.
• Work performed requires a high level of judgement and an understanding of the department's programs and staff relationships and responsible and varied administrative/secretarial work performed for an office or department head.
• Knowledge of Microsoft Suite products

Responsibilities:

• Maintains liaison with the Executive Office and Department of Administration on administrative matters
• Answer telephones in an appropriate fashion and refer calls to the proper staff and take messages when necessary.
• Greet visitors promptly and professionally and refer visitors to proper meeting rooms or to staff as required.
• Provide clerical and secretarial assistance to Administrator
• Notify staff of upcoming meetings.
• Maintain reception area in a neat and orderly fashion.
• Screens visitors, telephone calls and incoming mail, personally answering those inquiring which in the employee's judgment do not require the supervisor's attention.
• Scanning and maintaining categorized expenditures.

Qualifications:

• High School graduate or equivalent, in order to have mature reasoning ability required.
• Must possess a basic proficiency in English, spelling and math.
• Must be able to pay attention to details.

Job Skills:

• Ability to work independently, problem solves and makes decisions as necessary.
• Ability to positively interact with other personnel, Participants, family members, visitors, government agencies/personnel and the general public.
• Ability to lead groups and individuals in activities.
• Ability to perform basic computer and technology functions.
• Ability to move and spend time walking and on feet in this physically demanding job.
• Provide annual verification of negative TB skin test.

PERFORMS RELATED DUTIES:

1 Interacts with Participants, families, visitors and employees in a positive fashion.

2 Carries out other tasks as requested in situations where hands-on intervention/participation may be required.

3. Maintains confidentiality of participant information. (HIPAA)

4. Is able to complete job duties with or without reasonable accommodation.

5. Participates in facility ongoing inservice education.

Job Type: Full-time

Pay: From $15.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Parsippany, NJ 07054: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $15 - $-1