Administrative Assistant

As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let's Redefine Possible

SUMMARY

This position is responsible for providing quality, professional, and timely administrative support to the Engineering Services group, providing professional engineering support to the construction operating groups.

LOCATION Minneapolis, MN

RESPONSIBILITIES

• Perform regular administrative tasks and overall office organization.
  • Greet visitors and customers.
  • Coordinate and set up meetings, manage calendars and schedule travel.
  • Set up, organize, and manage filing systems.
  • Manage document preparation, record keeping and filing.
  • Proofread and perform quality inspections of communications and documents.
  • Prepare billing and invoices as needed.
  • Assist project managers as requested with data flow and procore management.
  • Maintain Professional Engineering License tracking.
  • Assisting new hires with technology ordering and on boarding
• Oversee shipping and receiving of UPS and other packages.
• Understand the operating group and company resources and coordinate between support groups.
  • Risk Management.
  • Other operating groups.
  • Human Resources.
  • Legal.
  • ITS.
• Assist operating group team members with miscellaneous duties, including expense reports, arranging travel etc.
• Effectively work and build relationships with those of diverse backgrounds and organizational levels.

QUALIFICATIONS AND EDUCATION

• Strong detail orientation and capability to proofread effectively.
• Excellent organizational and multi-tasking skills, with the ability to be flexible as needed.
• Proficient skills in Microsoft Word, Excel, Outlook, and PowerPoint, as well as Procore.
• Active listening skills and effective communication including an openness to diverse input and feedback.
• Proven positive and professional attitude and strong customer service skills.
• Associates or Bachelor's degree preferred.
• Minimum three years of administrative support experience.
• Construction-related business experience preferred.
• Experience with billing, invoicing and timekeeping preferred.

BENEFITS

Mortenson provides a comprehensive benefits program to team members and their families to support their health, build long-term financial security, and provide the opportunity for work and life balance. Benefits offered to non-craft; non-union, full-time team members include:

• Medical and prescription drug plans - the choice between two affordable HSA-eligible medical plans that include vision coverage.
• Dental plan.
• 401k retirement plan with generous matching and profit-sharing contributions.
• Paid time off, holidays, and other paid leaves.
• Life, AD&D, and disability insurance.
• Employee assistance program online mental health tool and concierge.
• Tuition reimbursement.
• Adoption Assistance.
• Gym Membership Discount Program.
• Identity Theft Protection.

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

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