Part Time Assistant, HR & Office

HR & Office Assistant
Motor & Equipment Manufacturers Association (MEMA)

MEMA is seeking a HR & Office Assistant for our Research Triangle Park, NC office. This is a PART TIME position working approximately 15 hours per week both in the office and remotely.

Position Summary:

• Assisting with company programs

• HR responsibilities: PTO tracking, maintaining various spreadsheets, updating the organization chart, mail merges and filing

• Office duties: track building & suite access cards, maintain employee café and collect & distribute mail

Key Responsibilities:

On a bi-weekly basis update/create the payroll journal and PTO trackers

On a monthly basis update the insurance invoice tracker, update the headcount tracker, and prepare employee benefits spreadsheets to support expense allocations

On a quarterly basis provide PTO usage notices to employee

On a quarterly basis gather, compile, and draft information for the MEMA Insider newsletter

On a weekly basis stock/maintain food and beverage items in the employee café, tabulate items for purchase and provide to manager and assist with café clean-up

On a regular basis inventory and tabulate shared office supply items and provide to manager for purchase approval. Purchase approved items and restock as needed.

Assist with service award notifications and company programs

Miscellaneous job duties: update telephone listing, assist with the planning of employee activities/NC office outings, set up offices for new employees, update organization charts, prepare HR mail merge mailings, prepare annual payroll folders, create personnel folders for new hires/pulling files for terminated employees, and order and refill copier ink for 3 office copy machines

Weekly post office mail runs and maintain mail slot names

Accept company deliveries and assist with outgoing mailings

Maintain and track building and suite access loaner cards

Send out emails reminding employees that PTO should be sent in before office closings, early closings, or special occasions

Backup manager in day-to-day NC office needs with building property manager and service vendors

On an annual basis set-up PTO trackers for all staff, in addition to adding new hires to department tracker sheets as warranted

Assist in the preparation and mailing of annual benefit statements

Assist in the mailing and collection of annual performance reviews

Various other office and HR related tasks/projects, as needed

Knowledge/Skills/Abilities:

• Must have a solid understanding of HR & general office administration job duties

• Experience working with confidential information (spreadsheets, personnel files, etc.)

• Professionalism in the workplace, and the ability to interact and communicate with all levels of employees, management, and outside contacts

• Excellent oral & written communication skills

• Excellent time management skills and attention to detail

• Proficient with MS Office Suite

• Personal Ethics - Possess honesty, integrity, and the highest ethical and moral standards.

• Collaborative - demonstrates a commitment and ability to work as a team member.

• Excellent oral and written communications skills; both internal and external customers

• Strong organizational skills with attention to detail

• Ability to multi-task and prioritize workload

Physical Requirements

• Lifting, bending, sitting for extended periods of time, and other physical demands

For over 117 years MEMA has represented one of the largest manufacturing and technology industries in North America for U.S. automotive workers. A trade association that is highly respected, financially stable, and who creates tremendous value for our member companies and their senior leadership.

MEMA has three locations in the U.S., four divisions, AASA, OESA, MERA, and HDMA and approximately 60 employees. Our core activities include peer networking (major events, councils, trade shows), thought leadership (industry analysis, insight, and data), and advocacy on behalf of our members on legislative and regulatory issues. For additional information, please visit our website www.mema.org.

MEMA is an Equal Opportunity Employer. We promote an inclusive workforce and encourage people of diverse backgrounds and experiences to apply for our employment opportunities. We embrace an inclusive workforce and encourage minorities, women, LGBTQ veterans, and the disabled to apply for our employment opportunities without regard to their national origin or genetic information.

MEMA fosters a respectful, diverse, and collaborative community. We are stronger together because we promote inclusion in all aspects of our industry.

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule

Schedule:

• Day shift

COVID-19 considerations:
Masks are currently required while in the office.

Education:

• High school or equivalent (Preferred)

Experience:

• Human Resources or Administrative Assistance: 3 years (Preferred)

Work Location: One location