Executive Assistant

Vantive: A New Company Built On Our Legacy

Baxter is on a journey to spin off our ~$5B Kidney Care segment into an independent, publicly traded company. Vantive* will build on our nearly 70-year legacy in acute therapies and home and in-center dialysis to provide best-in-class care to the people we serve. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. 

At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us are driven to help improve patients’ lives worldwide. Join us as we revolutionize kidney care and other vital organ support.

*Completion of the proposed spin-off of Kidney Care from Baxter into a standalone company (to be named Vantive) remains subject to the satisfaction of customary conditions.

Your Role

This is where your work saves lives

As the Executive Assistant, you will primarily supports the site leader and management staff.   Corporate interactions are key in the execution of essential duties and responsibilities. You will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of running their workload and prioritizing tasks in a fast-paced corporate environment. You will conduct a variety of other projects and activities supporting executive management.

Your Team

The Executive Assistant is a trusted member of the team who provides administrative support in a highly confidential matter. In addition to traditional administrative duties (correspondence, calendaring, setting up video conferences, etc.) you will interact with members of the Baxter organization at all levels from CEO, other ELT members, as well as all colleagues around the globe.

The Executive Assistant will also be responsible for handling the planning and execution of many events (company picnic, celebrations, fundraising events, quarterly meetings, etc.) as well as interact with and schedule high-level executive talent visits.

What you'll be doing

• Screening calls, handling calendars (Outlook), expense management (Concur), correspondence, and other scheduled communication of assigned leaders
• Coordinate and support leadership team meetings and projects
• Plan and coordinate domestic and international flights, local travel, hotels, and related arrangements including visas and meals for assigned leaders
• Prepare correspondence and other written material as requested including but not limited to, organizational announcements, reporting, editing presentations, etc.
• Report departmental expenses and lead all functional reporting
• Updates job knowledge by participating in educational opportunities; reading professional publications
• Coordinate with other administrative staff on projects, meetings, and other tasks as assigned
• Development and maintenance of spreadsheets, including data collection to support the Mountain Home plant.
• Catering support for visitors
• Acquisition of supplies and domestic and international shipping through Baxter approved vendors  
• Assistance with staffing activities, including coordination of interviewing, on-boarding, and transfer hires
• Creation of purchase and service requisitions per purchasing policy and budget guidelines for needed items or services
• Support internal celebrations and events
• Creation and Dissemination of plant communications.

What you'll bring

• High School Diploma is required; Associate's or Bachelor's degree in Business, Marketing or a similar area is highly desirable
• At least 2 years of related experience in administrative support for corporate executive leadership
• Power user of the Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc.
• Polished written and verbal communication skills and able to interact with the senior leadership team
• Experience interacting with a geographically dispersed team
• Ideal candidate will have a can-do mentality, take charge when needed, and will demonstrate flexibility
• Excellent interpersonal skills to work with people at all levels internally and externally
• Strong organization and project management skills
• Able to handle multiple requests from multiple parties at once and prioritize
• Sensitivity to confidential matters

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law

EEO is the law - Poster Supplement

Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice

The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
                                                                                                                                                               
EEO is the Law 
EEO is the law - Poster Supplement 
Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

Qualifications: