What are the responsibilities and job description for the Executive Assistant position at Mountainside Treatment Center?
Executive Assistant
Canaan, CT
About the Position:
The Executive Assistant will be responsible for organizing the Executive Office’s administrative functions and supporting day-to-day operations by assisting with executive projects and performing administrative tasks. The Executive Assistant will be proactive, detail-oriented, and capable of managing a wide range of administrative and executive support tasks with professionalism and discretion. This role requires exceptional communication skills, the ability to anticipate needs, and a strong sense of initiative. This position requires daily in-person interactions with business partners and clients; this is not a hybrid or remote position.
Schedule:
Monday through Friday, 9:00AM to 5:30PM
Your Role:
- Manage daily workflow of Chief Executive Officer’s calendar including scheduling appointments, maintaining calendars, telephone, department and group meetings, expense reports, files, travel plans, etc.
- Regularly handle critical and highly sensitive and confidential matters with discretion.
- Assist the executive office in project management by coordinating and tracking project timelines, tasks, and deadlines, ensuring timely completion and follow-up on actionable items. Arrange and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
- Serve as the point of contact on behalf of the Executive Office, screening and prioritizing communications, drafting correspondence, and responding to inquiries.
- Oversee the day-to-day operations of the Executive Office, including managing supplies, coordinating office maintenance, and ensuring a professional and welcoming environment.
- Preparing, filing, and retrieving corporate records such as financial statements, reports, memos, invoices letters, and other documents.
- Researching and conducting data analysis to prepare documents for review and presentation by corporate leadership, committees, and executives.
- Organize and coordinate meetings, taking detailed minutes and accurate notes. Follows up with necessary action items in a timely manner.
- Completes all new hire paperwork and processes including coordinating Onboarding/30-60-90 Documents and Processes for New Hires.
Qualifications:
- Bachelor’s Degree
- Minimum of three years administrative support experience
- Proficiency with Microsoft Office Suite (Outlook, Excel, Word & PowerPoint; Visio is a plus).
- Excellent communication skills, written and verbal.
- Exceptional time management and prioritization skills.
- Positive, welcoming, action-driven demeanor with can-do attitude.
Compensation:
The base rate of pay for this position is $60,000 to $80,000 per year. Actual pay is determined based on a number of job-related factors including skills, education, training, credentials, experience, scope and complexity of role responsibilities, geographic location, performance, and working conditions.
Benefits:
- Comprehensive benefit package
- Paid Time Off (which increases after 1 year with Mountainside)
- Paid holidays including a Multicultural Holiday
- 401(k) with employer matching
- Free meals while working on the Canaan campus
- Monthly $75.00 wellness reimbursement. Our Wellness Reimbursement benefit is meant to encourage employees to engage in productive self-care to avoid burnout and compassion fatigue.
About Mountainside:
Mountainside Treatment Center is a dynamic, fast-paced and growing recovery facility that values innovation and an obsession with providing Best in Class service to our Clients. Founded in 1998, we are a leading behavioral healthcare provider dedicated to treating alcohol dependency and drug addiction. Accredited by The Joint Commission and CARF for its high standards of care, Mountainside seeks out passionate and talented individuals to join its staff. We believe that every employee, regardless of position, plays a vital role in our success.
Here at Mountainside Treatment Center, we strongly prefer all employees to be fully vaccinated for Covid-19 (including regularly scheduled boosters) and the Flu as recommended by the CDC.
Mountainside is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Salary : $60,000 - $80,000
