Human Resources Assistant

Job Title: Human Resources Assistant
Department: Employee Relations
Supervisor: Director, Employee Relations

Job Objective: The Human Resources Associate is an integral contributor to the Employee Relations Department. The role has a major part in supporting the onboarding function. Maintains and updates Excel spreadsheets, creates and generates reports, performs filing of documents, ongoing follow-up and monitoring of education and compliance with required vaccines, PPD's, health examinations, and I-9's.

Experienced Healthcare HR Assistant:

Minimum Qualifications

Education: High School Diploma or GED
Experience: 1 years of related experience
Licensure: None

Job Standards

1. Excellent Customer Service Skills - Demonstrate a professional appearance and demeanor.

2. Excellent Organization Skills - Ability to effectively multi-task and order.

3. Strong Communication Skills - Effectively communicates with applicants, employees, hiring managers, visitors, and potential customers in person, via phone and e-mail in a confident, clear, and timely manner.

4. Logical Thinking Skills - Recognize the importance of the timeliness of communicating and follow-up with potential employees, understand when to ask for guidance and when to elevate an issue. Anticipates the details needed for a request for a report and how to logically prepare and present them.

5. Character - Is able to work well under pressure, remain calm, follow directions and instructions, and maintain a high level of confidentiality.

6. Style - Is able to work independently as well as in a team environment.

7. Technical Skills - Is proficient in the use of Microsoft Office.

Essential Job Functions

1. Onboards new hires in an organized and expedient manner, including, offer letter preparation, background checks, reference checking, scheduling of physical and drug screen, validating required vaccination and I-9 documents, thorough completion of paperwork, data entry, file preparation, photos, time clock enrollment and set-up for new hire orientation.

2. Keeps managers, recruiters and associated team members aware of the status of new hires moving through the onboarding process.

3. Assists with new hire orientation and career fair preparation.

4. Maintains logs for external and internal applicants

5. Provides follow-up on vaccination completion, training and other documents requiring updating or renewal.

6. Processes changes in status and report generation.

7. Performs filing.

8. Other related duties as assigned.

Physical and Mental Requirements

1. Ability to focus on detail for an extended period.

2. Ability to hear and be understood via phone.

3. Ability to walk or travel throughout the facility.

4. Ability to sit or stand for long periods of time.

5. Ability to pick up fine objects and files/charts (up to 5 lbs.)

6. Ability to bend, stoop, pull and reach.

7. Ability to handle stressful situations.

8. Ability to communicate in a clear, concise manner.

9. Ability to read and write.

10. Ability to remain professional, calm and in control always.

Environmental Conditions

1. Rare exposure to blood, body tissue or fluids.

2. Possible exposure to high/low temperatures.