Job Title: Personal Assistant (Split Shift)
Location: Southern New Jersey
Pay: Competitive pay based on experience ($18.00 - $23.00 per hour) with sign-on bonus and profit-sharing opportunities
About Us:
We're currently seeking a Personal Assistant to join our dynamic team. This role offers a unique split-shift opportunity, combining in-office and remote work options. The ideal candidate will exhibit strong organizational skills, effective communication abilities, and proficiency in administrative tasks. Fluency in both English and Spanish, both written and spoken, is a plus.
Responsibilities:
- Serve as the primary point of contact for all office management responsibilities, including maintenance, supplies, equipment, and errands.
- Schedule and manage meetings and appointments, both in-person and remotely, using Microsoft Teams and Outlook.
- Ensure office cleanliness and functionality, overseeing repairs and property upkeep as necessary.
- Collaborate with HR to uphold and update office policies and procedures.
- Manage office operations, including budgeting, vendor negotiations, and invoice processing.
- Provide administrative support to employees and visitors, addressing inquiries and coordinating resources.
- Assist in onboarding new hires and facilitate training programs.
- Liaise with facility management vendors to ensure quality service provision.
- Plan and coordinate office activities, such as events and conferences, to foster team engagement and productivity.
- Perform data entry, bookkeeping, and related financial tasks.
- Assist in contract and legal document review and drafting, as needed.
Skills and Qualifications:
- Demonstrated experience in office management or administrative roles, with proficiency in office procedures and systems.
- Proficiency in bookkeeping software (QuickBooks) and the Microsoft Office suite (particularly Excel and Outlook).
- Hands-on experience with office equipment and scheduling tools.
- Strong time management, multitasking, and prioritization abilities.
- Excellent attention to detail and problem-solving skills, with a proactive approach to process improvement.
- Excellent written and verbal communication skills in English; Spanish proficiency is a plus.
- High school diploma required; additional qualifications in administration or related fields preferred.
Benefits:
- Competitive pay with opportunities for advancement.
- Sign-on bonus offered to qualified candidates.
- Profit-sharing opportunities to reward employee contributions.
- Flexible schedule options, including split shifts, part-time, and full-time positions.
- Comprehensive benefits package, including health insurance, paid time off, and professional development assistance.
- Employee discount program and referral bonuses.
Education and Experience:
- Associate degree preferred.
- Job Types: Part-time, Full-time
Schedule:
- Split shift, including night shifts and weekends as needed
- Work Location: In-person
Interested candidates are encouraged to apply with a cover letter and updated resume, indicating "Personal Assistant" in the subject line. We look forward to welcoming talented individuals to our team!
Job Type: Full-time
Pay: $41,250.00 - $51,250.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
Schedule:
- 8 hour shift
- Day shift
- Evening shift
- Holidays
- Monday to Friday
- Night shift
- On call
- Overnight shift
- Weekends as needed
Experience:
- Microsoft Office: 4 years (Required)
- Office administrator: 6 years (Required)
Shift availability:
- Day Shift (Required)
- Night Shift (Required)
Work Location: Hybrid remote in Camden, NJ 08103
Salary : $41,250 - $51,250