What are the responsibilities and job description for the Accounts Receivable Specialist position at MSHS?
MSHS specializes in the overhaul, repair, maintenance and testing of diesel engines, turbochargers and filtration equipment. As an authorized distributor and service center for the world's diesel engine, turbocharger and equipment manufacturers, MSHS provides extensive service and inventory support. MSHS is ISO 9001:2015 certified and has a dedicated staff of engineers, mechanics and machinists.
Summary: An accounting specialist helps manage, collect, and reconcile customer Accounts Receivables. Contact Customers to directly resolve and record disputes, establish customer relationships, and positively influence collection times (DSO). Support Customer Master Data creation and perform customer background review to determine credit worthiness. The Accounts Receivable Specialist will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.
Duties & Responsibilities Include but are not limited to:
- Collaborate with team members to provide necessary financial reports to senior-level managers
- Review financial information and documents monthly, quarterly and annual basis
- Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates
- Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts
- Assist in streamlining and improving the accounts receivable process identifying areas of performance improvement
- Manages accounts receivable, credit terms and payment days
- Creates detailed weekly/monthly reports to analyze, track and trend average collection days and overdue value and percentage
- Evaluates credit adjustments for accuracy; actions will differ depending on size and age of account.
Daily and Monthly Responsibilities
- Gather and verify invoices for appropriate documentation prior to payment
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
- Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
- Prepare analytical and ratio analysis in relation to A/R for management to gain a better understanding of how collection efforts are progressing
Qualifications and Experience Requirements:
- Bachelor’s degree in accounting, finance, business, or related fields preferred
- Proven organizational skills and the ability to maintain precise records
- Current familiarity with common database and spreadsheet tools, such as MySQL and Excel
- Analytical reasoning skills
- Knowledge of productivity tools, including Microsoft Office Suite
- 5 years of experience required for entry level positions
- Ability to work collaboratively in a team setting
- Can work independently and without supervision when required