Billing Coordinator

The Billing Coordinator plays an important role in the Finance team and reports to the Billing Manager. The Billing Coordinator is responsible for issuing accurate and timely invoices, on a monthly basis, for an assigned number of attorneys. Duties include incorporating attorney edits to monthly proformas, finalizing, and submitting invoices to clients electronically or by mail. Maintains client/ matter information in the finance system (Elite 3E) such as addresses, rates, and invoice templates as necessary.

Key Responsibilities

• Reviews and edits monthly proformas as instructed by the Billing Attorney via the 3E proforma portal.
• Verifies accuracy of billing and supporting documentation, as required.
• Generates and distributes invoices in accordance with Firm and Client guidelines.
• Researches and responds to billing inquiries from both attorneys and clients in a timely and professional manner.
• Maintains client rates, addresses, invoices templates, and e-billing information within the 3E system.
• Submits invoices by mail, email, and to third party e-billing sites via E-Billing Hub as required.
• Assists e-billing team with setting up matters for e-billing on vendor sites and within 3E.
• Coordinates appeals for rejected invoices.
• Provides client accruals, status updates and budgets upon request.

Skills and Requirements

• Associates Degree with emphasis in business or accounting, or equivalent work experience preferred.
• Prior experience with billing or other accounting functions desirable.
• Experience in a law firm or other professional service environment a plus.
• Familiarity with Elite 3E, Elite Enterprise or Aderant financial systems a plus.
• Flexibility to work overtime and weekends, if needed.
• Demonstrated proficiency with Microsoft Office, especially Excel and Word.
• Ability to organize and prioritize workload.
• Excellent communication skills, both written and verbal.
• Knowledge of electronic billing processes and procedures preferred

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Are you familiar with Elite 3E, Elite Enterprise financial system ?
• Are you familiar with Aderant financial system

Experience:

• Accounting/billing: 3 years (Preferred)
• Microsoft Excel: 3 years (Preferred)

Work Location: Remote

Salary : $50,000 - $60,000