Project Coordinator
Job Posting for Project Coordinator at MTech Mechanical
Position Title: Project Coordinator (PC) FLSA Status: Non-Exempt
Department: Operations Date: 2023
Reports to: PE Manager Location: Westminster
Wage Range: $45,000-$60,000 annual bonus incentive
Benefits include: Medical, dental, vision, 401K, Long Term Disability, Short Term Disability, AD&D, PTO, Employee Assistance Program, additional optional insurances. To see a list of all MTech’s great perks visit - https://mtechg.com/careers/benefits-wellness/
Job Summary
MTech Mechanical is a leading mechanical design/build contractor in Colorado, and the majority of our project procurement is negotiated in a design assist/build arrangement. MTech’s culture is centered around our commitment to innovation, our support of our internal teams, our integrated project approach, and our long term client relationships. Established in 2002, MTech is a true design/build/maintain mechanical contracting firm, and we continuously advocate collaborative and sustainable solutions for our clients and their projects.
MTech Mechanical promotes personal and professional development, work/life balance, health and wellness, and community involvement.
As a Project Coordinator you will wake up every morning with the ability to support and coordinate administrative functions from procurement to job close out. Your attention to detail will be welcomed as you monitor and document project status and communicate these updates with your Project Engineers, Project Managers & Field Managers. This position offers the opportunity to gain extensive administration and job cost accounting experience with an emphasis on accounts receivable, working with paperwork distribution, contracts, insurance, agreements, tax audits, tax exemptions, and assisting administration in the start up to close out of construction projects.
A successful candidate will be responsible for the following:
- Build relationships with the project team (both in house and with outside partners) and maintain ongoing communication related to the project, respond to inquiries, seek information to ensure the smooth administration of each job.
- Obtain necessary permits and/or schedule inspections.
- Obtain required insurance certificates and bonds.
- Prepare turnover documents for field managers per Project Engineer direction.
- File all contract and subcontract documents.
- Obtain tax exempt certificates as required.
- Maintain and file all required forms for various jurisdictions.
- Keep project manager, project engineer and field managers up to date with weekly job cost reports.
- Prepare weekly A/R Aging and Service reports for Project Engineers and Project Managers.
- Prepare monthly billings, lien releases and required paperwork for the billing process. Enter invoices in accounting system in the correct fiscal period. Track payments and make collection calls within 45 days of issuance of invoice.
- Calculate labor incentives on projects per direction from the Project Engineers.
- Prepare close out documents including obtaining O&M manuals from vendors and subcontractors. Preparing the warranty statement. Assemble electronically or hard copy and submit to our customer and service by the required due dates. Collect As-Built information from all necessary parties.
- Close jobs in accounting system as required.
- Manage the contractor license log to ensure our licenses do not expire in each jurisdiction.
- All clerical duties, correspondence, typing, filing, deliveries, mailing and copying.
- Regular and predictable attendance is expected in order to meet the requirements of this position.
- Other duties as assigned.
Qualified candidates will possess the following education and experience:
- High School diploma or equivalency required.
- Prior experience in role assisting with project management or field leadership preferred.
- Positive attitude and proactive approach to supporting operations teams.
- Excellent communication skills and ability to work with diverse groups of people.
- Working knowledge of personal computers, Microsoft Windows and Word, Excel and Outlook.
- Working knowledge of architectural, mechanical and plumbing drawings preferred.
- HVAC & Plumbing system knowledge a plus.
About MTech
For 20 years, MTech has had a goal to build a great company with a great reputation. With that in mind, we want an incredible team. With our values of integrity, commitment, excellence, growth and fun, we are looking for amazing individuals to build upon our success.
Our team members are our greatest asset, and we have a people-centric culture. We value the contributions they make towards growing MTech into being the premier design-build mechanical contractor in Colorado. MTech provides an environment that promotes genuine communication so that our team members can freely collaborate. We offer competitive employment packages and care about everyone’s safety and wellness – we show this through initiatives like Mental Health Month, Employee Assistance Programs and Construction Inclusion Week participation.
Approximately 500 individuals make up our teams across Colorado. We inspire and develop our talent with internship opportunities, an in-house training program and 100% company paid apprenticeship programs in sheet metal, pipefitting, plumbing and service. We also provide specialty training on topics such as medical gas certifications, DORA required Plumbing continuing education classes, various vendor trainings, CPR/First Aid and others. We also offer soft skill classes on topics such as Bias & the Brain (The Inclusion Series), Building a Culture of Trust, Navigating Conflict, and others. High-quality training enables our team members to exceed expectations in their roles and fuels the passion behind our company.
We are proud to of the amazing projects we have completed in our communities. This list includes projects such as McGregor Square, UCCS Hybl Sports Medicine & Performance Center, AIMS Community College Welcome Center, Vail Health, Grand Colorado Peak 8 at Breckenridge Ski Resort, NREL and many more.
Working for MTech provides the opportunity to work on a variety of different projects such as Healthcare, Higher Education, Data Centers, Cleanrooms, Office Buildings, Multi-Family, Biotech & Pharmaceuticals, and others.
Americans with Disability Specifications
Physical Demand
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
This position takes place in a general office environment. Work is generally sedentary in nature, but may require standing and walking for up to 20% of the time. The work environment is generally favorable. Lighting and temperature are reasonable. Work is generally performed within an office environment, with standard office equipment available.
This Job Description is not a complete statement of all duties and responsibilities comprising this position and may change with or without notice.
MTech Mechanical is an EEO Employer, including disability/vets
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