Administrative Assistant

Administrative & Sales Support Assistant

Muirfield Energy is looking for an Administrative and Sales Support Assistant to support a highly successful energy management company that is growing nationwide. This role will collaborate with the President, Office Manager and sales team to provide a high level of service to our internal team and valued clients. This position is ideal for a well-organized person who enjoys multi-tasking and working with both technology and people. It offers a good balance between team support responsibilities and independent, project-based work.

Position Type:

Full Time

Schedule:
8:30 a.m. to 5:00 p.m., Monday through Friday

Pay Range:

$19.00 to $22.00 per hour

Work Remotely:

No.

Duties and Responsibilities:

In this diverse role, the Administrative & Sales Support Assistant will:

• Answer phones, distribute mail, order office supplies, and other general office functions.
• Support the new business and renewal processes.
• Prepare and mail welcome letters in a timely manner to accompany signed supply agreements.
• Maintain and update customer data in Clarity Soft (CRM tool), Access, Excel and a proprietary database.
• Update sales statistic reports.
• Update market data charts.
• Confirm customer enrollments.
• Schedule and manage weekly and monthly Zoom conference calls, quarterly sales meetings, office events, and appointments. Responsible for travel arrangements, agenda preparation, and lunch coordination.
• Assist with marketing functions: mailings, presentations, sales events, email campaigns.
• Provide administrative support to the President, Office Manager and sales team.
• Provide a high level of customer service.
• Document new processes and update existing procedures.
• Performs other duties as assigned.

Qualifications:

We are looking for someone with:

• 2 years of business office work experience (administrative assistant or sales support experience strongly desired).
• Exceptional verbal and written communication skills is required.
• Proficient knowledge of Microsoft Office Suite: Outlook, Word, Excel and PowerPoint.
• A valid driver’s license is required. Clear driver's abstract preferred.

Successful candidate will have the following:

• Ability to maintain attention to fine details is a MUST!
• Effective team player who works well as a member of a group as well as being a dependable independent worker who is capable of carrying out a given task and is able to accomplish the task accurately with minimal supervision.
• Individual needs to be a self-starter who is inspired to preform without outside help and take opportunities to grow.
• Recognizes own personal and professional limitations and seeks assistance as required.
• Understands when situations require tact, confidentiality or acknowledgement. Provides suggestions and recommendations that are realistic and practical towards resolution or completion.
• Strong customer service, organizational, multi-tasking, and critical thinking skills.
• A strong sense of urgency and responsiveness to customer needs.
• Strong communication and relationship building skills.
• Ability to prioritize assignments, adapt to changing priorities and work under pressure. This position requires the ability to work with frequent interruptions and maintain emotional control under stress.
• Aptitude for learning.
• Technologically adept.
• Experience with a CRM tool is required.
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; repetitive hand motions including frequent keyboarding and user of mouse and technology hardware; talk or hear; and taste or smell. The employee frequently is required to sit, stand and walk. The employee is occasionally required to climb or balance; bend or stoop; kneel, crouch or crawl; pull/push. The employee must frequently life and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Muirfield Energy is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment is contingent upon Muirfield Energy’s receipt of an acceptable and job-related background check, including a criminal background check at the county, state and local levels, motor vehicle report, and/or reference check, as applicable and permissible by law.

For immediate consideration, please call Muirfield Energy's corporate office at (888) 370-8898with instructions on where to send your resume and salary history. If you require an alternative method of application or screening, you must call Muirfield Energy's corporate office at (888) 370-8898 for this request.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

COVID-19 considerations:
COVID-19 protocols are constantly changing. Muirfield Energy is following the guidance from the CDC and the local health department.

Ability to commute/relocate:

• Dublin, OH 43017: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative assistant: 2 years (Required)

Work Location: One location