Legal Assistant

We are looking for a self-motivated Legal Assistant to ensure smooth running of the office and overall effective case management. You will provide a spectrum of legal services as well as administrative duties. Legal assistants are expected to work well under pressure, should be proficient at multi-tasking and prioritizing with the ability to deliver on tight deadlines in a fast-paced environment.

The ideal candidate would be an excellent communicator with exceptional organizational skills, meticulous attention to detail and the ability to provide accurate and insightful support to attorneys, support staff, clients and opposing counsel. As we are a primarily remote firm we are looking for someone with excellent written and verbal communication skills as well as a candidate who has the ability to work independently and as part of a team.

We are open to both candidates with prior experience as well as anyone looking to get their foot in the door in the legal profession with a positive attitude and willingness to learn and grow.

Legal Assistant responsibilities include:

• Answering phones and monitoring attorneys email inbox, serving as a liaison between client and attorney in frequent communication
• Managing attorneys calendar including scheduling calls, Zoom meetings and appointments
• Interviewing potential clients and facilitating new client intake procedures
• Assisting with the management, organization, opening and closing of client files
• Office management duties including ordering office supplies, managing incoming and outgoing mail, assist with accounts payable and receivable and client billing including collecting payment
• Assist paralegal in their duties as needed including calendaring deadlines, e-filing documents, drafting judicial counsel forms and other basic legal documents.

Frequently used technology:

• Comfortable using Adobe Pro Suite – commonly utilized tools include OCR, Redacting, Combine Files, Organize Pages, Fill and Sign, Password Protect, Reduce File Size, etc.
• Proficient in Microsoft Word
• Proficient in Microsoft Outlook
• Proficient in Microsoft Excel
• Willingness to learn our firms Case Management and Communication Software
• E-filing documents on a platform such as GreenFiling or OneLegal
• E-signature platforms such as HelloSign or Dropbox sign

PLEASE NOTE: As a primarily remote firm it is essential our Legal Assistant has the ability to effectively communicate with the attorneys, support staff, and clients. We welcome questions and are open to giving feedback.

Our firm uses a variety of methods to communicate, such as: phone calls, email, 8x8 messenger, and Zoom and/or remote meetings. We have a downtown Santa Rosa office with two conference rooms for in-person meetings. Should you prefer to use it, you may work at the downtown office. For morale and team building purposes, we like to do a group lunch at least once a month.

Because Family Law often involves emotionally charged issues including child custody, child and spousal support, division of assets, and occasionally, allegations of abuse, we are looking for a Legal Assistant capable of handling clients who may be anxious, upset or distressed.

Our firm believes in caring for our staff and attorney’s health and wellbeing – For assistance or time off, our staff and attorneys must communicate their needs with the firm’s Managing Attorney, as soon as possible for arrangements.

Medical benefits – including, eye and dental, 401k including employer matching, generous PTO and sick leave. Salary dependent on experience.

We look forward to meeting you!

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Santa Rosa, CA 95404: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: Hybrid remote in Santa Rosa, CA 95404