What are the responsibilities and job description for the Lead Specialist, Accounts Payable position at Muscogee County School District?
The Muscogee County School District has up to 6,000 employees from all backgrounds. We offer opportunities for everyone including support personnel, teachers, leaders, tradespeople, and much more.
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POSITION TITLE:
Lead Specialist, Accounts Payable
FLSA:
Non-Exempt
SALARY:
$19.37 hourly
WORK DAYS:
240
LOCATION:
Muscogee County Public Education Center (MCPEC)
REPORTS TO:
Manager of Accounts Payable
Primary Function: The job of Lead Specialist, Accounts Payable is done for the purpose/s of serving as a lead in providing support to department activities with specific responsibility of ensuring the accuracy of accounts payable invoice entry, Purchase Order Analysis, Responding to Vendor and/or department requests and assisting in the reconciliations of Accounts Payable.
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REQUIREMENTS:
1. Educational Level:
High School Diploma/GED; Associate’s Degree preferred. Targeted, job related experience or education with study in job-related area.
3. Experience:
Three (3) or more years of accounts payable experience or Associate’s Degree preferred.
4. Physical Activities:
Routine physical activities that are required to fulfill job responsibilities
5. Knowledge, Skills, & Abilities:
KNOWLEDGE is required to perform basic math (e.g., fractions, percentages, ratios, etc.), understanding written procedures, and understand written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include knowledge of computer driven accounting systems, high volume data entry, generally accepted accounting principles (preferably governmental accounting), IRS rules and regulations, and Georgia Department of Revenue rules and regulations.
SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meeting changing job conditions. Specific skills-based competencies required to satisfactorily perform the functions of the jobs include preparing and maintaining accurate records, using pertinent software applications, good written and oral skills, interpersonal skills, and intermediate skills in Microsoft Office Excel and Word.
ABILITY is required to schedule activities, gather and/or collect, collate, and analyze data, and use of basic, job-related equipment. Flexibility is required to work and communicate in a professional manner with others, work with data utilizing defined and similar processes, and operate equipment using defined methods. Ability is also required to work with a diversity of individuals, work with a variety of data, and utilize specific, job-related equipment. Problem solving with data may require independent interpretation, and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include adapting to changing work priorities, maintaining confidentiality, meeting inflexible deadlines and schedules, working as part of a team, and working with frequent interruptions.
ESSENTIAL DUTIES:
1.
Demonstrates prompt and regular attendance.
2.
Acts in a Supervisory capacity in the absence of the Manager of Accounts Payable for the purpose of providing day-to-day guidance and decision making in processes and issues arising out of processing accounts payable invoices or travel reimbursements.
3.
Assists with the District's daily accounts payable operations (e.g., vendor disbursement, etc.) for the purpose of ensuring the District is in compliance with local, state, and federal policies and accounting practices.
4.
Assists in maintaining a variety of accounts payable information, files, and records (e.g. vendors, etc.) for the purpose of ensuring the availability of documentation and compliance with established accounting practices and regulatory requirements.
5.
Assists the accounts payable team members in the entry of all accounts payable invoice(s) or travel reimbursement for the purpose of assuring that all payable activities or obligations are properly authorized, paid in a timely manner, and accurately recorded in the financial accounting system.
6.
Assists with the preparation of the monthly and year-end accounts payable closing activities (e.g. closing of the district's purchase orders and payables processes, etc.) for the purpose of ensuring that all purchase orders and payables are properly recorded.
7.
Assists the Manager of Accounts Payable in maintaining the appropriate systems for the purpose of ensuring adherence to established accounting policies and procedures.
8.
Responds to financial inquiries regarding accounts payable activities (e.g. past payments, payments in process, etc.) for the purpose of meeting local, state, and federal requirements and the district remains in good standing with its business partners.
9.
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.
The Muscogee County School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state or local laws.
Should you need more information; please visit: https://www.muscogee.k12.ga.us/c/Divisions/HumanResources/TitleIXCoordinator
