Administrative Assistant II

POSITION TITLE:

Administrative Assistant II

FLSA:

Non-Exempt

SALARY:

$14.46 hourly

WORK DAYS:

240

LOCATION:

Student Services/Mucogee County Public Education Center

REPORTS TO:

Reports to Division Director/Assistant Director

REQUIREMENTS:

1. Educational Level:

High School Diploma/GED

2. Requirement:

Additional screening may be requested/required.

3. Experience:

Job related experience with increasing levels of responsibility is required.

4. Physical Activities:

Routine physical activities that are required to fulfill job responsibilities

5. Knowledge, Skills, & Abilities:

Written and oral communication; Computer skills include Word, Excel, PowerPoint & Access; General Knowledge of Basic Math; Organized and maintain confidentiality

1.

Demonstrates prompt and regular attendance.

2.

Answers inquiries regarding programs and services and/or explaining requirements (e.g. completing forms and/or providing instructions regarding actions needed; resolves routine and/or emergency incidents; operate and use traffic management systems, etc.) for the purpose of assisting callers/visitors and providing customer service.

3.

Assists in budget preparation and research (e.g. maintain and reconcile budget accounts for department/division, etc.) for the purpose of preparing special reports.

4.

Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.

5.

Distributes mail, supplies, messages, keys, etc. for the purpose of disseminating materials to appropriate parties.

6.

Performs record keeping and clerical functions some of which are non-routine requiring research, investigation or analysis, and knowledge of departmental issues (e.g. assembling data for meetings; processing documents for managing student registration; record keeping of police investigations, etc.) for the purpose of supporting assigned administrator and/or site personnel.

7.

Prepares written materials (e.g. reports, memos, letters, work orders, meeting notification, announcements, log keeping, hazard warnings, communication transmissions, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.

8.

Reviews and/or processes payroll time sheets for department/division (e.g. department staff payroll, special functions, etc.) for the purpose of ensuring accurate and timely compensation.

9.

Supports assigned administrative personnel (e.g. keeps calendars, accepts and commits administrators and/or staff to appointments; makes travel arrangements; attends meetings and takes meeting minutes; initiates actions to keep administrator and staff informed of department and school system operations; researches, compiles, creates and distributes reports to administrator and staff or other stakeholders, etc.) for the purpose of providing assistance with administrative functions.

10.

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.