What are the responsibilities and job description for the Executive Assistant to CEO position at Museum of Ice Cream?
Our busy CEO is looking for a Personal & Executive Assistant to be her right-hand in all. If you are looking for a position that will keep you on your toes, engaged, and where the ceiling of growth does not exist - you have come to the right place. Bonus points if you have an eye for detail and design.
In this role, you will work in a close one-on-one relationship and serve as the primary point of contact for all business and personal duties, including interacting with an amazing network. Hours typically fall in the standard 9-5 schedule, but the right individual will have a “24/7” mentality, ready to work alongside our CEO and take on challenges as they arise.
Your day-to-day:
- Provide support in business, pleasure, and everything in-between
- Work alongside our Chief of Staff to ensure smooth and efficient workflows to prioritize our CEO’s work and personal needs
- Manage the CEO’s calendar and tasks, ensuring the short and long term priorities are being met
- Handle all travel planning and coordination, expense reporting and purchase orders
- Seamlessly handle confidential and sensitive materials and information
- Help with creation and revision of presentations, documents and other materials
- Manage direct deliverables with a hands-on approach that facilitate the Founder's ability to lead the company efficiently
- Coordinate international & domestic travel logistics, including flight itineraries, hotel rates & reservations, car services, & international phone plans following personal travel preferences
- Coordinate and assist in personal and professional events and activities
- Prepare and submit weekly expense reports for the business and personal accounts
- Handle ad hoc projects while prioritizing conflicting needs and managing constant interruptions.
- Represent Museum of Ice Cream with a positive, can-do attitude, developing strong relationships with important contacts within and outside of MOIC
- Uphold the utmost confidentiality
- Must be available to travel as needed
