What are the responsibilities and job description for the Contracts Administrator position at MWH Constructors?
MWH Constructors, a global leader in heavy civil construction of water and wastewater facilities, is seeking a Contracts Administrator join our team in Austin, TX.
Essential Functions
- Use of CMiC, Microsoft Word, Adobe Acrobat, and DocuSign to compile and distribute Purchase Agreements, Field Purchase Orders, and Subcontracts to Subcontractors, Suppliers, and Project Team; process same through to finalized version for execution following established procedures.
- Ensure daily transactions are posted in CMiC and executed digital documents are uploaded and accurately filed in system and file location(s).
- Verify and ensure Supplier/Subcontractor compliance with insurance, bonding, licenses, and other related compliance requirements.
- Generate activity, compliance, and other reports upon request and maintain departmental agreement logs regularly.
- Assist with project close-out intents and affidavits.
- Follow procedures for set up of New Vendors and approval of COIs (certificates of insurance).
- Potentially provide AP with accounting support.
- Other duties as assigned.
Basic Qualifications
- High School Diploma/GED.
- Minimum of 1-2 years' administrative experience.
- Working knowledge of general office procedures as well as software such as Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams, etc.), Viewpoint, CMiC and DocuSign.
- Must be detail oriented.
- Proactive and works well independently.
- Ability to manage time sensitive matters, multitask and manage competing priorities.
- Possess excellent writing/grammar/spelling skills.
Preferred Qualifications
- Two-year degree in legal studies, insurance, business administration, construction procurement or related field or equivalent combination of experience, skills, and training preferred.
- Knowledge of and experience working with legal contract agreements.
- Contract or related construction experience preferred.
Benefits
- Group health & welfare benefits including options for medical, dental and vision
- 100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60 day waiting period for STD & LTD only), Employee Assistance Program and Health Advocate
- Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
- Paid Time Off (15 days/year)
- Paid Sick and Safe Leave
- Paid Parental Leave Program
- 10 Paid Holidays
- 401(k) Plan (company matching contributions up to 4%)
- Employee Referral Program
MWH Constructors is a global project delivery company with a focus on water and wastewater infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services and a full range of project delivery methods. Incorporating industry-leading preconstruction services and safety practices, the Company's multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.
Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment.
Equal Opportunity Employer, including disabled and veterans.
MWH Constructors is an EEO employer – MWH Constructors considers applicants for all positions without regard to race, ethnicity, religion, creed, color, sex, gender, gender identity or expression, national origin, age, disability, veteran status, medical condition, marital status, sexual orientation, citizenship or other basis in accordance with federal, state or local laws or regulations.
