Administrative Assistant

About NAHREP®

NAHREP® is a mission and purpose-driven organization that is a passionate blend of business and advocacy for sustainable homeownership and the stability and economic empowerment it affords all Americans. Our mission is propelled by a passionate combination of entrepreneurial spirit, cultural heritage and the advocacy of our members. Our mission is to advance sustainable Hispanic homeownership. The organization was founded in 2000 and since inception, our mission has never been more important. With over 40,000 members and growing, we are looking for a strong team member who will support our mission and strategic focus.

Position Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department/s by performing a variety of clerical, administrative and accounting/bookkeeping tasks. This position is in our San Diego, CA office. Remote work opportunity is not available.

Duties and Responsibilities

· Maintain all related accounting and bookkeeping records and accounting files in a neat and orderly manner.

· Perform all computer data entry to generate and review related reports and routine financial statements.

· Scan all accounting information into virtual file cabinet, organize and maintain virtual files

· Request and process W-9 forms from new vendors.

· Accounts receivable monthly calls, reminders and follow up.

· Print/mail checks

· Scan and file accounting documents and arrange for storage with Iron Mountain

· Answer telephone calls in a professional and courteous manner, to include follow through on requests.

· Assist with A/R as needed

· Always maintain confidentiality.

· Review reimbursement requests for accuracy; review receipts and follow up when necessary

· Performs other related duties as assigned.

Position Requirements

• 1 year prior clerical, administrative or related experience required

• Outstanding organizational and time management skills, strong attention to detail and grace under pressure;

• Excellent problem-solving skills, including an ability to anticipate problems and use judgment appropriately to plan solutions;

• Excellent oral, written, research and computer skills (including with software such as QuickBooks, Microsoft Word, and Excel

• Excellent interpersonal skills and facility working with a wide variety of people

• Excellent phone etiquette

• A belief in the mission of the National Association of Hispanic Real Estate Professionals®

Supervisory Responsibility

This position has no supervisory duties

Work Environment

Work is performed in a professional office setting with ambient temperature and overhead lighting.

Hybrid or remote work may be approved, depending on the employee’s geolocation.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit at a computer station and operates electronic equipment 6 to 8 hours per day. The employee is required to regularly stand, walk, use hands to finger, handle or feel, push, pull, and reach with hands and arms. Occasionally lifts, carries, and positions objects weighing up to 15 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Job Type: Full-time

Pay: $18.77 - $24.04 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• San Diego, CA 92108: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: Hybrid remote in San Diego, CA 92108

Salary : $19 - $24