Marketing Coordinator

NAI Partners—a Houston-based company that also has offices in San Antonio and Austin, and is one of the top 4 largest privately held and independently owned commercial real estate services firms in the state of Texas—has an immediate opening for a Marketing Coordinator with outstanding graphic design skills in its Houston office. If this is you, you will be joining the most creative, forward-thinking and largest marketing team in the commercial real estate industry in Texas, reporting to the Executive Vice President of Marketing & Operations. This position is 100% in-office five days a week with no remote work.

Our Marketing Coordinators are elite-level multitaskers who relish being busy and can demonstrate proficiency in a wide range of modern marketing tools and platforms. There is a significant amount of graphic design work in service of presentations, offering memorandums, and more. The Marketing Coordinator possesses an intermediate if not expert skill level in delivering projects utilizing InDesign and other Adobe products—this is as close as it gets to being in a Graphic Design role without it actually being called Graphic Designer.

This position supports multiple brokers across multiple of the company’s service lines. In addition to broker support, this role is also part of a daily rotation of Marketing Coordinators that backs up the front desk for one hour one day a week, when the receptionist takes lunch.

A large percentage of this position’s work entails high-level graphic design, and so those with graphic design experience in your resume will find a spectacular match for your skillset here. A demonstrable ability to prioritize projects, and recognizance of the deep importance of communication, follow-up, and expectation management with the brokers you would be supporting is also essential.

Marketing Coordinator responsibilities also include tasks such as occasional lease/contract red-lining; preparing building surveys from start to finish; and supporting and assisting other marketing team members as needed. The Marketing Coordinator is expected to complete projects expediently and understand how to effectively manage and prioritize your assignments and your time. Communication with the brokers you support is essential. You must be willing to take ownership of projects, and ensure you not only meet but exceed deadlines. The right candidate must also be a cultural fit for NAI Partners, exhibiting traits consistent with our core values: Clients First, Excellence & Integrity, Entrepreneurial Passion, Accountability, and Positive Collaboration.

You are also a highly-motivated, organized and goal-oriented team player, and value the company’s success as much as if not more than your own. You are excited to learn and grow, and display a passion for your work. You have a great eye for detail and strive to limit careless mistakes. And lastly, a positive attitude about your work and colleagues is critical. While the role doesn’t intrinsically demand long days, as a rapidly expanding company you will periodically be expected to work outside the scope of standard office hours.

Marketing Responsibilities include but are not limited to:

• Custom graphic design/presentation support
• General brokerage support
• Template creation
• Production of company grab-and-go materials
• Attending marketing training sessions
• Illustration/infographic materials
• Eblast distribution
• Company Eblast campaigns/content creation and Eblast coordination
• Custom flyer/brochure/proposal design
• Custom maps and site plans
• Periodic website maintenance
• Social media (Instagram, Twitter, LinkedIn and Facebook) updates
• Additional duties as requested by Executive Vice President, Marketing

Office Manager Duties include:

1. Point-Person for office-related problems or inquiries

2. Checking & Delivering Mail

3. Sending Mail

4. Answering, Directing Incoming Calls

5. Property Information Sourcing for Incoming Callers

6. Missed Call Redirection – Following up with an email

7. Greeting and Directing Office Visitors

8. Office Supply Oversight

9. Office Supply Ordering

10. Office Food & Beverage Inventory

11. Office Food & Beverage Ordering

12. Delivery Management (Missing, Misdelivered, Returns)

13. Restocking Supply & Break Room

14. Washing Dishes

15. Special Calendar Event Ordering (call blitz, meetings, birthdays.)

16. Creating, ordering, payment of, invoicing business cards

17. New Hire Onboarding

18. Point-person for office vendors

19. Reminders for Office-Wide meetings

20. Maintaining Printer, binding machine (inventory, troubleshooting)

21. Suite Service Requests with Property Management

22. Manage Austin Conference Room Calendar (scheduling & coordinating meetings, trainings)

23. Prepare Conference Room before & after meetings

24. Managing employee expense processes - Collect and Submit Receipts for Reimbursement

25. Event Planning (parties, activities, happy hours, philanthropy)

26. Tech Support for Austin Office

27. Liaison between brokers and other support staff (tech, HR.)

28. Design and Creation of Weekly Austin Office Meeting Presentation

29. Design and Creation of Austin Office Collateral

Education / Experience / Qualifications / Requirements

· Bachelor degree or equivalent experience

· Expertise and fluency in InDesign critical for the success of this position

· Familiarity with the Adobe Design suite (InDesign, Illustrator, Photoshop, Acrobat) and the Microsoft Office suite (Word, Excel, PowerPoint) required

· Experience in CoStar, BuildOut and Apto is a plus

· Comfort level with web content management systems – Wordpress preferred

· Ability to participate in a collaborative, customer-oriented working environment

· Demonstrated record of initiative, problem-solving, and adaptability

· Strong listening, communication, and collaboration skills

· Detail-oriented, organized, and able to handle multiple projects at any given time

· High-energy, self-disciplined, driven, and able to communicate effectively verbally and in writing, as well as communicate with co-workers and clients in a professional and courteous manner

· Comfortable working in a fast-paced, team-based environment.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Adobe InDesign: 1 year (Preferred)

Work Location: One location