Payroll Specialist

NBE Open Position

Payroll Specialist

National Bulk Equipment (NBE) in Holland, Michigan, is rapidly growing and seeking motivated and qualified individuals. NBE designs, creates and builds custom bulk processing and reclamation equipment for customers around the globe. The culture at NBE is exceptional, with strong leadership and a casual, inclusive atmosphere. NBE is an expanding organization which offers opportunities for future career growth. The company is also proud to offer employees an excellent, above-par benefits package, including a quarterly Bonus Incentive Program. NBE is a company to grow with!

The successful candidate will be authorized to lawfully work in the United States and will not require visa sponsorship now, or in the future.

SUMMARY

This position will be responsible for all payroll operations including: processing payroll through ADP, managing direct deposits, benefits withholding, payroll deductions, garnishments and leaves, flexible spending and HSA accounts, 401(k), benefit account transfers and subsequent recording transactions, wage and hour law compliance, paid leave, vacation, holiday and personal time and reporting through ADP.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Responsible for the preparation and processing of weekly payroll for more than 250 employees.

Timely and accurate processing of payrolls according to established payroll schedule and in compliance with established procedures. This includes utilizing timekeeping system files, spreadsheet uploads, and manual data entry for employee hours.

Posting of job hours worked, recording time adjustments and processing of payroll records. Compile payroll data such as hours worked, taxes, benefits and employee identification number from time sheets and other records.

Submitting hours worked to temporary agencies as needed.

Record new or changed pay rates and update payroll data as well as benefits portal. Scan all changes to employee file.

Prepare computer input forms, enter data into computer files and upload payroll files into ADP.

Process bonuses, special payments, and certain expense reimbursements.

Review wages computed and correct errors to ensure accuracy of payroll.

Record changes affecting net wages such as exemptions, insurance coverage, loan payments, garnishments, support orders and other legal withholdings for each employee to update payroll records and employee records.

Balance payroll and deductions and reconcile discrepancies in a tight time frame prior to service provider transmission.

Review payroll to ensure accuracy.

Prepare benefit account transfers (such as HSA, Aflac, 401(k) etc) and create subsequent general ledger transactions.

Maintains accurate records and documentation related to payroll processing.

Record data concerning transfer of employees between departments.

Timely research and resolution of payroll inquiries from employees, HR, department managers, and other parties while maintaining top-notch service and a sense of urgency.

Record employee information such as personal data, compensation, benefits, direct deposit information, tax data, attendance, performance review or evaluations, and termination dates and reason.

Prepare, create and update custom reports within the payroll system as needed.

Create and update time off policies within payroll system.

Assist in monthly closings by performing duties such as account reconciliations for accounts associated with payroll.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) in Accounting; or five plus years related experience and/or training; or equivalent combination of education and experience. Knowledge and related experience of various computer software packages including but not limited to Microsoft Office products, Syteline, computerize accounting packages, an electronic payroll system (ADP or similar) and strong proficiency in MS Office applications (Word, Excel, Outlook) is also required. Must possess a strong commitment to customer satisfaction demonstrated by timely and friendly responsiveness to employee questions and issues. Multistate experience is preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Normal office environment.

Normal metal shop environment.

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Work Location: In person