Financial Assistant

Description

Job Summary:

This position is responsible for supporting the financial processes of the Conservation Department to include but not limited to grants, agreements, stewardship contracting, invoicing, and purchase orders. This position will directly assist Administrative Assistant(s), Stewardship Agreement and Contracting Manager, the Grants and Finance Manager and the Director of Conservation Administration as it relates to budgetary and accounting practices, while indirectly supporting the remaining conservation staff.  

Supervisory Responsibilities:

• None

Duties and Responsibilities:

• Monitor grants & stewardships through the Conservation Reporting System in order to process check requests, invoices, timesheets, and prepare reports to support project management  
• Ensure journal entries are completed at the end of each month
• Maintain individual project files
• Prepare invoices for Federal and State agencies at the direction of Grants and Finance Manager and the Stewardship Coordinator order to secure agreement funding
• Attend and contribute as needed to grants and stewardship update meetings each month
• Upload documents to Conservation Reporting System
• Review contracts, agreements, and associated documents for correctness
• Assist with budget preparation, as needed
• Attend annual NWTF Convention, regional meetings and training opportunities, as necessary
• Performs other related duties, as assigned

Requirements

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to multitask and manage multiple projects simultaneously
• Ability to function well in a high-paced and at times stressful environment
• Ability to work independently and remotely
• Proficient with Microsoft Office Suite or related software

Education and Experience:

• Bachelor’s degree in related field
• At least two years related experience required

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Remote or Telecomm Status:

• Position can work remotely