Administrative Assistant- JOR

Description

Who we are

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve.  We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.

Working At NYAP

• NYAP's commitment to doing what is best for children, youth and their families is a core value and one that we look for in our newest team members.
• 22 Days Off Each Year! Plus 10 Paid Holidays Per Year!
• Healthcare Benefits for you and your family
• Competitive salaries and benefits including a 401(k), Summer Hours Off (Half-day Fridays and Work Anniversary Trips!
• Mileage Reimbursement, Phone Allowance, Student Loan Repayment Assistance, CEU’s and ongoing trainings/education

Position Summary 

The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be well organized and able to effectively interact with agency staff and the general public. 

RESPONSIBILITIES 

The Administrative Assistant will perform administrative duties including, but not limited to: 

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies. 

• Flexible Hours

• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested. 

• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc. 

• Provide quarterly and annual reports on all children served by the agency. 

• Coordinate newspaper advertisements for the program, advocates, and agency employees. 

• Collaborate and provide support to designated manager, team, and/or other administrative staff as needed.  

• Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required. 

• Attend meetings and record and distribute meeting minutes as assigned by the Director or designee. 

• Provide any statistical data as required. 

• Maintain adequate office supplies. 

• Coordinate office equipment purchases, maintenance, and maintenance contracts. 

• Provide notary public services for the agency. 

• Provide general administrative support services for the assigned office. 

MINIMUM QUALIFICATIONS 

• High School Diploma or GED equivalent. 

• Previous experience and proficiency in the use of various office machines, including computers. 

• Basic bookkeeping skills and experience. 

• Proficiency with Microsoft Office, including Excel and Word. 

• Bilingual English/Spanish fluency. 

• Must have a valid driver’s license, reliable transportation, automotive insurance, and a good driving record.
• Minimum automobile insurance coverage of $100,000/300,000 bodily injury liability

• Proficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs. 

OTHER SKILLS 

• Excellent customer service and communication skills. 

• Sensitivity to cultural diversity. 

• Enthusiastic self-starter. 

• Excellent oral and written communication skills. 

• Strong organizational and administrative skills. 

• Effective problem-solving and decision-making skills. 

• Works well independently and as a team member. 

Qualifications

COVID-19 Considerations:

In the spirit of caring for one another and our community, NYAP Immunization Policy and Procedures requires all employees, contractors, interns and volunteers be fully vaccinated against COVID-19, except to the extent an individual is eligible for an exemption or the policy and procedure is not applicable by law. The State of IL has a separate mandate. For more information contact Human Resources at 614-487-3888.

Our organization was established in Ohio and is now in 10 states. We continue to expand and develop new and innovative programs for our communities and families. We offer a competitive compensation and benefits package which includes major medical, dental, vision, 401K, student loan assistance and generous paid time off. If YOU can envision it; WE can DO it! The possibilities are endless!

The person in this position needs to follow a team concept and support agency goals, colleagues and ORR liaisons. Candidate must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, gender, gender identity, sexual identity, disability, religious, and racial backgrounds.

This job description is not an all-inclusive list of duties but rather a reflection of typical work performed in that position.

If this is you visit us at www.nyap.org/employment/