Office Specialist

Description

Office Specialist 

Compensation: $17.00-$18.00 hourly

Office Specialists with National Youth Advocate Program work administratively as part of an integral service team. Under the general supervision of the Program Supervisor or designee, you will work to ensure that the day-to-day operations of the office run smoothly.

Working at NYAP 

• Flexible Schedule 

• 22 Days of Paid Time Off 10 Paid Holidays 

• Half-day Fridays throughout the summer 

• Excellent Compensation 

• Competitive productivity requirements 

• Productivity Bonus 

• Healthcare Benefits for you and your family 

• Retirement Matching (401K) 

• Supervision Hours (for staff working on Independent Licensure) 

• Mileage Reimbursement 

• Phone Allowance 

• Student Loan Repayment Assistance 

• CEU’s and ongoing trainings/education 

Responsibilities

• Perform office duties including filing, copying, typing, and answering phones.

• Take messages as needed.

• Distribute information to employees.

• Maintain clear and concise records in all areas.

• Submit maintenance requests for office machines as needed.

• Track office supplies and request orders.

• Greet and direct guests to appropriate areas.

• Maintain Excel and Word spreadsheets to help organize work.

• Maintain and organize training rooms, conference rooms and common areas.

• Complete payment requests as needed.

• Distribute incoming mail and maintain the postage machine

• Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.

Minimum Qualifications

• High School Diploma or GED equivalent.

• Previous experience and proficiency in the use of various office machines, including computers.

• Must be available to work flexible hours.

• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well

   as software including word processing, spreadsheet, and database programs.

• Excellent customer service and communication skills.

• Enthusiastic self-starter; works well independently and as a team member.

• Excellent oral and written communication skills.

• Strong organizational and administrative skills.

• Effective problem-solving and decision-making skills.

Driving and Vehicle Requirements

• Valid driver’s license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,000/$300,000 bodily injury liability

Apply today!

www.nyap.org/employment

Qualifications

The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.

Salary : $17 - $18