Facilities Operations Assistant

Currently, we are looking for one (1) Facilities Operations Assistant

*Position is contingent upon contract award

The position requires a background check.

Location: Denver, CO.

Work Hours/Days: Work hours will normally be between the hours of 0700 - 1530 Monday thru Friday excluding Federal Holidays. FTE is defined by VA as a minimum of 80 hours every two weeks and does not include holidays.

Position Description: The Facilities Operations Assistant shall provide assistance to the Office of Integrated Veteran Care (IVC) Logistics Department. The services relate to space planning coordination. The Facilities Operations Assistant serves as a liaison for the Facility’s section of Logistics assisting with the coordination of various minor construction and repair projects throughout the facility.

The Facilities Operations Assistant shall provide all necessary contracted staff, upon request of IVC to include:

1) Find sources for requested contract staff positions and shifts.

2) Provide contract staff selection choices to Government

3) Onboard the selected contract staff

4) Maintain required documents

5) Offboard contract staff when no longer needed

6) Pay sub-contracted staff who performed services

7) Identify wasted effort in legacy processes and utilize information technology to streamline business processes

Facilities Operations Assistant shall ensure staff complete mandatory training for the position as determined by VA.

Primary Responsibilities:

• Space Planning & Design : (1) The incumbent applies analytical skill and a general knowledge of mechanical, electrical, and/or structural facilities engineering operations to projects, problems, and studies related to the evaluation and improvement of the assigned program. (2) The incumbent serves as one of IVCs primary contacts for all issues related to the assigned facilities program, including short- and long-term strategic planning, budget development, procurement of supplies, materials, and services, identification of requirements and priorities, and delivery of goods and services. (3) Assist with budget requirements for the operation, maintenance, repair, and alteration of IVC facilities. (4) The incumbent will assist with the Facilities Maintenance Program and assist with the enforcement of all safety and security policies. (5) The incumbent assists with the preparation of analysis of facility assessment results to develop short and long-term strategies, plans, and requirements for facilities engineering, maintenance, and repair. (6) Assist with maintenance, repair, and alteration projects requested by IVC Departments in compliance with the IVC master plan and budgetary restraints. (7) Assist with the design phase of the major/emergency repair/replacement; assist with the selection of designers, and construction contractors for projects, conducts and/or coordinates meetings with interagency, architectural/engineering firms, and contractors to ensure that the needs of the government are met in the most economical fashion. (8) The incumbent will assist with the analysis, development, and evaluation of the architectural/engineering scope of work; assist with development of project requirements ensuring that IVC’s needs are met.
• Materials Management: (1)Incumbent serves as an alternate receiving agent for ergonomic equipment, office furniture and office supply line items. (2) Physically conducts or maintains inventories of expendable and non-expendable items as needed or assigned. (3) Responsible to maintain, update and utilize Generic Inventory Package (GIP) for all ergonomic supplies and provide required reports to assist in accurate ordering and accounting of supplies to minimize fraud, waste and abuse of ergonomic equipment, and ergonomic related furniture. Incumbent shares in the division’s full responsibility of managing, coordinating, controlling, and storing a variety of supplies and equipment to support the center. (4) Employee is also responsible for determining or coordinating the appropriate disposal and condition of materials with the IVC inventory Manager. (5) Employee must have a basic knowledge of supply systems, warehousing methods, procedures, underlying management concepts and techniques used to control the level and flow of supplies.
• Coordinator/Escort Official: (1) The incumbent must at times alter her/his established work schedule in support of IVC needs to complete work performed by vendors outside of normal business hours. (2)During these periods’ incumbent will be responsible to control the movements of any un-cleared personnel assigned under his/her control. (3) Incumbent will at all times be required to ensure that personnel are unable to access any documentation not associated with their specific assigned task. (4) The incumbent serves as one of IVC’s primary contacts for all issues related to the assigned facilities program, including short- and long-term strategic planning, budget development, procurement of supplies, materials, and services.
• Ergonomics: (1) Incumbent serves as the alternate point of contact for the IVC Ergonomic Program responsible for coordinating evaluations conducted by an outside independent vendor. (2) The incumbent serves as the alternate first line point of contact for employees suffering from ergonomic discomforts and is responsible for updating information briefed to the agency’s Executive Leadership Team. (3) Incumbent with guidance from the supervisor will plan and schedules critical ergonomic evaluations for staff members by checking for the most optimum times for the agency and the employee. (4) Incumbent will facilitate, oversee, and implement all recommendations made by ergonomic evaluator. (5) Incumbent will maintain a viable bench stock of items to be made readily available to customers upon request, but ensure all high dollar requested items are properly recorded and reported to the agencies Reasonable Accommodations Committee prior to issue for concurrence by the committee’s majority or chair.

Requirements:

• Must sign and date your resume.
• Must provide two references.
• Must complete a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to performance.
• Incumbent is required to have a working knowledge of Computer Aided Drawing (CAD) software and will perform duties required to manipulate drawings and space plans.
• Microsoft Project and other design programs as deemed necessary by the Supervisory Building Management.

Job Types: Full-time, Contract

Pay: $24.64 - $29.98 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Work Location: In person