Administrative Assistant I

The work we do matters!

Hiring Agency

Health & Human Services - Agency 25

Location:

DHHS Local Office - Scottsbluff

Hiring Rate

$17.498

Job Posting

JR2024-00006021 Administrative Assistant I (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

Job Description

Are you detailed and great at doing many things at a time? Do you want to make a difference for fellow Nebraskans? If so, we need you! In this position you will perform many duties supporting our team.

Job Duties

• Under limited supervision, independent responsibility to manage the day-to-day operations of the service area and supervise support staff placed through the service area.
• Responsible to direct technical and/or administrative processes through planning including establishing administrative procedures for the service area, determining work processes and potential staffing needs/assignments, and monitoring quality of work. May function as a technical expert to resolve issues where there is a conflict in guidelines, or an unprecedented issue not covered by guidelines.
• Manage offices through the service area; provide specialized assistance through statistical research and analysis or management analysis to assist with planning and evaluation.
• Use judgment and discretion in interpreting and adapting regulations and guidelines to specific cases and to determine the appropriate course of action.
• Authority to determine the appropriate course of action and resolve issues and many other duties as required.
  
  

Manage day to day operations for the service area and provide direct support to the service area administration and leadership teams. Typical tasks include scheduling meetings and recording or note taking, processing service area bills, office management throughout the service area, assisting with event planning, managing service area purchasing cards, serve as point of contact for office projects, provide training to support staff team, manage office and service area processes, serve as security administrator for personnel transitions and updates, manage emergency plans for service area offices, supervision of support staff team, etc.

Requirements / Qualifications

Minimum Qualifications: Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.

Preferred Qualifications: Familiarity with: Microsoft Office Suite programs, pdf editing programs such as Adobe Acrobat Pro or Nuance, Visio, OnBase, NDEN, NFOCUS. In addition, experience supervising others.

Other: Valid drivers license

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.