Purchasing & Account Payable Coordinator

PRIMARY FUNCTIONS: 

Under the supervision of the Accounting Manager, Accounts Payable Coordinator is responsible for timely and efficient processing account payable invoices through our MIP Fund Accounting (Abila) accounting system. Other related duties or responsibilities may be assigned or required by Accounting Manager or CFO.

Demonstrates a commitment to Neighborhood Health’s mission of improving health and advancing health equity in Alexandria, Arlington, and Fairfax by providing access to high quality primary care regardless of ability to pay. 

DUTIES/ RESPONSIBILITIES: (Essential Functions: Duties and responsibilities noted with bullets are considered to be the essential functions of the job)

• Reviews daily incoming invoices, ensures proper coding and approvals are obtained.
• Assists to do the data entry of invoices that have been approved.
• Researches and resolves vendor payment and invoicing issues.
• Processes manual checks weekly. 
• Assists Accountant Manager with credit card reconciliation and verification. 
• Responds to inquiries from a variety of individuals including staff, administration, auditors, vendors, etc. for purpose of providing information and/or direction.
• Reviews and processes expense reporting.
• Monitors expenses and helps to resolve budget discrepancies.
• Assists with month end close and audit processes as requested.
• Collects W-9 information from vendors, sets up new vendors and maintains AP database.
• Maintains accounts payable reports, spreadsheets and corporate accounts payable files.
• Performs the duties as assigned/required.

OTHER DUTIES:

• Using excellent customer service skills establishes and maintains effective working relationships with other employees, officials, and management staff.
• Responds to requests from supervisor and other staff members in a timely manner.

• Communicates clearly and concisely, both orally and in writing.
• Makes mathematical calculations accurately.
• Recognizes and maintains confidentiality of work materials.

• Prepares and maintains special internal and external reports as requested by CFO and Executive Leadership Team Members.
• Assists with developing, coordinating and recommending changes for the improvement of workflow in the program or section area.
• May be assigned to various project lead roles to advance the development of the department and support ad hoc needs.
• Participates in staff meeting and committees as determined by supervisor.
• Able to work independently under minimal supervision and as a team member.
• Employee will be asked to perform additional duties and take on other responsibilities as dictated by events and circumstances.

QUALIFICATION/EDUCATION and/or EXPERIENCE REQUIREMENTS: 

• Bachelor’s Degree in Business, Accounting or Finance.
• 2-4 years’ experience as AP staff in a healthcare environment or non-profit preferred.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Demonstrated analytical and technical/computer skills, proficient in the use of personal. computers and accounting software packages, including specific knowledge of Excel.
• Knowledge of local health care environment. 
• Ability to work under stress and handle stressful situations.
• Ability to meet deadlines.