What are the responsibilities and job description for the Department Administrator - Neuroscience and Pharmacology position at Neuroscience and Pharmacology - Jobs@UIOWA Careers?
The Department of Neuroscience and Pharmacology at UI Health Care's Carver College of Medicine is seeking a Department Administrator to manage and direct administrative services in operations, financial management, human resources, strategic planning, information and communications management, and facilities management.
Duties to include:
Operational Support
- Manage and oversee daily operational functions of the department.
- Interpret and implement policies and procedures across multiple functions.
- Direct and manage capital and facility asset projects and maintenance.
Financial Responsibility
- Direct and manage overall budget and fiscal activities for the department.
- Prepare the department's annual budget, provide maintenance throughout the year, and manage year-end closing activities.
- Develop management reports and analyze financial operations.
- Oversee the administrative preparation of grant proposals for external funding and advise faculty of research support activities, grant requirements, and changes in policies and procedures.
- Coordinate the preparation of financial reports to assist PI’s in projecting their research funding into the future based on staffing and other anticipated expenditures.
Human Resources
- In conjunction with senior HR leadership in shared services, oversee all HR functions for faculty (in a role this is advisory to the DEO), staff, and student employees.
Strategic Planning
- Assist with formulating strategic initiatives, program development, and fiscal operations.
- Collaborate with DEO and CCOM administration to formulate, implement, manage, and evaluate strategic initiatives needed to address changing departmental mission, goals, and needs.
- Oversee the information management process and submission of departmental data to various external agencies.
- Produce faculty research grant portfolios utilized for faculty projections and performance reviews.
This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Pay Grade: 6A
Benefits Highlights:
- Regular salaried position located in Iowa City, Iowa
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
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Required Qualifications
- Master’s degree in business administration or related field or an equivalent combination of education and experience.
- Considerable experience related to fiscal management or administration.
- Excellent interpersonal and relationship-building skills.
- Strong analytical skills, attention to detail, and ability to prioritize while working in a fast-paced environment.
- Proficiency in computer software applications including MS Office.
- Demonstrated experience with and/or commitment to diversity in the work/academic environment.
Desired Qualifications
- Experience with grant accounting including grant submission, pre-and post-award management of federal and privately funded projects, and policies/procedures related to grant administration.
- Experience working in an academic research department.
- Experience supervising staff and working with human resources including immigration procedures.
- Experience with facilities management.
- Knowledge of University of Iowa policies, procedures, and regulations.
Application Process: In order to be considered, applicants must upload a resume or CV and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. Job openings are posted for a minimum of 14 calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for university sponsorship for employment authorization. Professional references will be requested at a later step in the recruitment process. For questions or to request a complete job description, contact Sharon Walther at sharon-walther@uiowa.edu.