What are the responsibilities and job description for the Executive Assistant position at New American Funding?
Overview
Position: Executive Assistant
Location: Vancouver, WA
Pay: up to 74K DOE
Position Summary:
Primary responsibilities include directly supporting an Executive with planning/scheduling meetings, conferences, expense reports, travel requests, as well as contributing to other team efforts by accomplishing related tasks as assigned. Ideal candidates will possess excellent written and verbal communication skills, organizational and multitasking abilities, and be able to work in a demanding, fast paced environment.
Responsibilities
Essential Duties & Responsibilities:
- Work closely with the Executive and assist with administrative tasks
- Prepare reports by collecting information and analyzing data.
- Requesting invoices and paying vendors timely and accurately.
- Undertake the tasks of receiving calls, task messages and routing correspondence
- Handle Travel Requests and queries appropriately
- Handle Expense Reimbursements
- Maintain meetings and appointments and provide reminders
- Assist in sales capacity reporting
- Maintain management email distribution lists
- Develop and carry out an efficient documentation and filing system
Qualifications
Qualifications:
- Previous experience as Administrative or Executive Assistant.
- Proficiency in all Microsoft Office Suite programs (i.e. Excel, Outlook, Word, PowerPoint, etc.).
- Excellent presentation, time management, and organizational skills.
- Excellent written and oral communication skills.
- Exemplary Planning and time management skills
- Up-To-Date with advancements in office gadgets and applications.
- Ability to multitask and prioritize daily workload.
- Must understand importance of keeping information discreet and confidential.
Desired Education/Experience:
- Four or more years' experience as an administrative assistant or executive assistant.
- High School Diploma or equivalent.
Work Authorization: Must be able to verify identity and employment eligibility to work in the U.S.
Other Duties: This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned in order to meet the needs of the organization.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift up to ten pounds. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information. VISION: See in the normal visual range with or without correction. HEARING: Hear in the normal audio range with or without correction.
[EOE/M/F/D/V. Drug-free workplace.]
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