Job Posting for Assistant to the Executive Vice President and CFO at New England College

The Assistant to the Executive Vice President and CFO is responsible for providing direct administrative support to the Executive Vice President and assisting in various activities within the Finance and Administration Division. This position is responsible for supporting the Executive Vice President and CFO with the primary objective of assisting the EVP in his/her daily work to make certain that identified priorities are addressed in a timely fashion and helping to ensure that the use of the EVP’s time is focused on critical, strategic issues.

Essential Duties Summary

Provide direct administrative support to Executive Vice President including but not limited to: maintaining the Executive VP’s calendar and schedule, organizing travel plans, opening, sorting and prioritizing incoming mail, filing, answering the phone, generating letters/memos and preparing correspondence
Prepare and distribute agenda and other materials including taking minutes for meetings called by or staffed by the Executive VP (e.g., Trustee meetings, Budget Advisory Committee).
Support Executive VP with special projects (e.g., gathering background information, researching issues, preparing executive summaries, reports, and other materials, coordinating with other departments to secure materials requested).
Support Executive VP with budget requests, allocations, and documentation
Coordinate the submissions of data and/or materials/collections to ensure compliance and documentation related to federal, state, and regional regulatory reporting requirements, including various compliance reporting (working with the CFO).
Assist in the coordination of the annual A-133, 403(b) and financial audit.
Coordinate scheduling of outside vendor work to ensure efficient use of resources (e.g., phone and data lines).
Handle confidential matters for the Executive VP, as requested, including interactions with departments within the Finance and Administration division and throughout the College.

Required Qualifications

Education/Licensure

Bachelor’s degree in Business Administration, Writing, or other related field required.

Experience

3-5 years experience with relevant clerical and administrative experience in an administrative assistant role.
Experience in administrative and personnel management, strategic data management, project planning and management, and budget planning and management

Skills and Knowledge

Ability to handle multiple priorities, meets strict deadlines, and achieves defined goals.
Strong written and verbal communication and organizational skills, attention to detail, and the ability to anticipate needs.
Highly professional demeanor and respect for confidentiality are also required.
High level of proficiency with Microsoft Office, especially Word, Excel, Outlook, and PowerPoint, is required.
Familiarity with Banner database or similar database program is desired.

Preferred Qualifications

EEO Statement

New England College prohibits discrimination on the basis of race, color, creed or religion, national origin, sex, sexual orientation, age, marital status, pregnancy, veteran’s status or disability in regard to treatment, access to or employment in its programs and activities, in accordance with federal and state laws and regulations. In compliance with the Americans with Disabilities Act (ADA), individuals with disabilities needing accommodation should contact the ADA Compliance Officer.
New England College is committed to providing equal opportunity in all conditions of employment and creating a welcoming and supportive environment that celebrates diversity. If an imbalance is found to exist, the College will make good faith efforts to recruit, hire and promote persons underrepresented in the workplace.

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Assistant to the Executive Vice President and CFO

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