Office Assistant 1 (Stores/Mail), Central Office;

Review Vacancy

Date Posted: 03/22/24
Applications Due: 04/06/24
Vacancy ID: 154497

Position Information

Agency Mental Health, Office of

Title Office Assistant 1 (Stores/Mail), Central Office;

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $34152 to $42251 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 25%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Job Specifics

Minimum Qualifications Non-Competitive Minimum Qualifications Under the NY HELPS Program:
Candidates must possess a valid New York State driver’s license. There are no minimum education or experience requirements for this title.


Transfer Opportunity:
Candidates must have permanent status as an Office Assistant 1 (Stores/Mail), Grade 6, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title withing two salary grades of this position.

55b/c Opportunity:
Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law § 55b/c. Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your current letter of eligibility with your response.

Possession of a valid New York State driver’s license is required for this position, which requires operation of a motor vehicle.

Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill an Office Assistant 1 (Stores/Mail), Grade 6, position assigned to the Office of the Executive Deputy Commissioner, Central Office Operations Support Services (COOSS). The incumbent will assist with the day-to-day operations of COOSS, which is responsible for planning, coordinating, and administering such office services functions as space planning, security, health and safety, procurement, mail room, and parking services for OMH Central Office. This role focuses on assisting with the day-to-day operation of a mail room, receiving, and stores work in support of Central Office in Albany as well as satellite offices located across New York State. Specific duties to be performed may include, but are not limited to the following:

Assist in the day-to-day operations of the Mailroom which includes: receiving, picking up, delivering, opening, recording, sorting, time-stamping, and/or distributing various OMH mailings.

Process outgoing mail, including the use of metering machines.

Maintain appropriate files, documents, correspondence, and other Mailroom materials.

Receive, store, and distribute mail, materials, equipment, office supplies and records in a stockroom, warehouse, and satellite locations.

Load, unload and physically handle equipment, furniture, supplies, etc.

Move, set up, and break down equipment and furniture as needed.

Perform moderate to heavy manual labor.

Maintain files, correspondence, documents, and materials, pursuant to guidelines.

Up to 25% travel throughout New York State, based on assignments, to satellite offices assist with space projects or other tasks including equipment and furniture assembly, setup, and removal.

Work with OMH and COOSS staff on special projects as needed.

Additional Comments This position may be designated 55 b/c and is subject to verification of applicant eligibility.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.


This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

#LI-DNI

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Nicole Landry

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on Applying To be considered, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #154497 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

Salary : $34,152 - $42,251