LAW DEPARTMENT DOCUMENT SPECIALIST OR LAW DEPARTMENT DOCUMENT SPECIALIST TRAINEE (NY HELPS)

VACANCY ID #152438

EMPLOYMENT ANNOUNCEMENT

TITLE: LAW DEPARTMENT DOCUMENT SPECIALIST OR
LAW DEPARTMENT DOCUMENT SPECIALIST TRAINEE

STATUS: CONTINGENT PERM ANENT




BUREAU: BINGHAMTON REGIONAL OFFICE

LOCATION: BINGHAMTON

SALARY: SEE BELOW

We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected
candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State
of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives,
enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates
statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public
health strategies, and preserving the state’s environment.

Careers with the State offer multiple benefits including paid vacation leave (13 days per year), sick leave, paid State
holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and
training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace
flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative
work schedules.

MINIMUM QUALIFICATIONS

NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no
examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this
time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS
employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service
Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have
their non-competitive employment status converted to competitive status, without having to compete in an examination.
Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.
While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are
qualified.

Non-Competitive Minimum Qualifications:

• Law Department Document Specialist (LDDS) (Salary Grade 9, current starting salary $40,193, job rate $49,405):

Eighteen months of experience supporting the work of attorneys, paralegals, and investigative staff by independently
producing the legal documents that are required to support judicial actions.

• LDDS Trainee 2 (NS Equated Salary Grade 8, current starting salary $38,073, job rate $46,866):

One year of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing
the legal documents that are required to support judicial actions.

• LDDS Trainee 1 (NS Equated Salary Grade 6, current starting salary $34,152, job rate $42,251):

There are no minimum education or experience requirements.

Current NYS Employee: Reachable on the Civil Service List for Beginning Office Assistant, OR permanent or contingent-
permanent status as an Office Assistant 1 (any parenthetic), OR eligible for transfer into traineeship.

• The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30

words per minute with at least 96% accuracy by completion of probation. If appointed at the traineeship level, you will need
to complete the required coursework in order to advance to the full LDDS SG-9.

• Type all pleadings and other court documents and correspondence from transcriber and/or templates for attorneys.

• Maintain the calendar on a daily basis with return dates, answer dates, court conferences/hearings/trials and attorney’s

schedule.

• Update the law department database on a daily basis.

• Answer phones and respond to inquiries from the public to properly direct calls.

• Act as the main receptionist and handle all inquiries from the public at the reception window.

• Make travel arrangements, schedule rental cars, court reporters, depositions, and prepare and process travel vouchers

for reimbursement.

• Provide backup secretarial assistance of all duties as needed in absence of support staff.

• Perform other duties as assigned.
  

HOURS

The agency's hours of operation are Monday through Friday, between 8:30 am and 5:30 pm (37.5 hours/week).
Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews.

HOW TO APPLY

and a resume to hr.recruitment@ag.ny.gov. Please be sure to include the Vacancy ID # and job title in the subject of your
email.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

POSTED FEBRUARY 28, 2024