Management Assistant
Job Posting for Management Assistant at NewCold
Management Assistant
This is NewCold
NewCold is service provider in cold chain logistics with a focus on the development and operation of large, highly automated cold stores. NewCold strives to be crucial in the cold chain of leading food companies, by offering advanced logistic services worldwide. We use latest technology that empowers our people, to handle food responsibly and guarantee food safety in a sustainable way. We challenge the industry, believe in long-term partnerships, and deliver solid investment opportunities that enable next generation logistic solutions.
NewCold is one of the fastest growing companies in cold chain logistics. We are expanding our teams to support this growth. More information on NewCold can be found on www.newcold.com and our social media.
Position Overview
The Management Assistant is a self-starter, utilizing their project management and organizational expertise to provide administrative support to our Regional Management Team in North America. This person will act as a partner and liaison for multiple business units across the organization.
Roles and Responsibilities
- Schedule and manage complex meetings and travel schedules across time zones.
- Draft internal and external correspondence, such as memos, agendas, and reports.
- Attend and participate in meetings as requested; prepare notes, reports and presentations for internal stakeholders and executive leadership.
- General administrative tasks as needed (expense reports, calendar scheduling, data entry, etc.).
- Prioritize multiple requests for Regional Management Team’s time, applying strong decision-making skills in handling priority of requests and finding resolution.
- Plan, coordinate, and facilitate various meeting agendas, functions, and events.
- Quickly understand and flex with evolving priorities of our Regional Management Team.
Requirements
- 3-5 years of administrative or executive support experience.
- Excellent project management and organizational skills.
- Excellent time management skills: proven ability to meet deadlines.
- Ability to effectively communicate orally and in written form.
- Ability to partner with other teams for a common goal.
- Strong command of the English language
- Advanced skills in excel.
- Experience creating detailed reports and presentations.
- Strong skills using Office Suite for reporting and presentation purposes (Word, Excel, Powerpoint, etc.).
- Experience managing complex travel and meeting schedules.
- Experience organizing and managing expense reports on behalf of others.
- Can partner effectively with all employees and external stakeholders while conveying a positive, mission-driven, and service-oriented attitude.
- Assist with event planning as needed.
Education
- Bachelors Degree required.
Are you up for the job?
If you are interested in this vacancy and would like to apply, please make sure that you leave your CV in English. Suitable candidates will be invited for a first interview with the hiring manager. A second interview will follow with a wider group of NewCold team members.
Why would you want to work for NewCold?
With the prospect of many new construction projects all over the world in the very near future, NewCold offers the opportunity to join a young but powerful company in the field of logistic services. We have the ambition and the potential to rapidly become the market leader in the field of modern and automated cold storage with additional supply chain services such as transport and distribution. Although our proposition comprises an attractive benefits and compensation package, the (international) scope and impact of the position may appeal to you even more.
Can we welcome you on board as our new Management Assistant and help continue our successful growth?
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