Maintenance Operations Assistant

About Us:

Our company is called Newkelo and we are a full service recruitment and staffing company across the country. We help people in need of a job position quickly and help with overall benefiting the company in need and the potential employee.

Title: Maintenance Field Worker

Location: Annapolis, MD

Pay Rate: $24.70/hr.

Type: Temp to Hire

Hours: 40 hrs./wk.

Summary:

The primary purpose of this position is to support the day-to-day functions and operations of the Maintenance Department for all HACA property and maintenance operations. The incumbent receives, processes, and coordinates work orders from residents and Authority staff; receives and makes business telephone calls; maintains files; and prepares reports. Enters, tracks and follow up on City of Annapolis inspections, respected work orders, violations, citations, HUD inspections, and follows up with Vendors as needed. All activities must support Housing Authority of the City of Annapolis’ (“HACA” or “the Authority”) mission, strategic goals, and objectives. Essential Duties and Responsibilities.

Duties:

• Communicates on a daily and frequent basis with appropriate HACA personnel regarding work order requests and completion
• Prepares daily reports of outstanding and competed work orders, materials used in correction, and employee hours spent in correcting deficiencies.
• Prepares weekly work order status report and other reports as required.
• Orders parts and materials as needed. Receives and directs all incoming telephone calls, places key outgoing calls; forwards detailed information to supervisor for an immediate response.
• Compiles and distributes pertinent information to Maintenance staff and assists supervisor as required.
• Correspond with vendors and respond to inquiries.
• Performs clerical duties such as filing, typing correspondence, preparing mailings, scheduling meetings, and maintaining office supplies.
• Completes preparatory work for scheduled meetings, including word processing and preparation of graphs, spreadsheets, and reports.
• Maintains departmental correspondence, files, and records.
• Composes correspondence, reports, and statistical records.
• Assists departmental staff in assembling and editing reports aninformational materials.
• Tracks and manages all components of inventory to include but not limited to overseeing inventory control, managing deliveries, inspecting inventory, maintaining inventory records, and ordering products.
• Reporting inventory levels and issues to management, looking for any discrepancy with inventory, and creating reports that show available inventory or issues with inventory counts.
• Help with creating policies to ensure efficient inventory control, to aid with safety protocols in the workplace, and for other employees to accurately track inventory data.
• Integrity to protect our fiscal investment of all parts, supplies, tools, equipment, etc. Regularly consults with suppliers to determine estimated delivery dates and provide updates to staff.
• Responsible for performing cycle counts, recording, and maintaining perpetual inventory of quantity and ty of materials and parts received, stocked, and distributed using various computer software.
• Responsible to examine material received, verifying part numbers, and checking discrepancies, such as damaged or unmarked parts.
• Administers and coordinates warehouse cycle count process daily.
• Covers front desk and other admin support functions as needed.
• Performs other related duties as assigned.

Skills Required:

• Exhibits requisite knowledge, skills, and abilities to perform the position effectively.
• Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of the Agency.
• Uses appropriate judgment & decision making in accordance with level of responsibility.
• Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.
• Actively assists others without formal/informal direction.
• Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work. Self-starter.
• Self-motivator.
• Organized and detailed oriented and with a sense of urgency. Ability to work independently. Ability to prioritize daily workload.
• Integrative thinker, understand the challenges faced by another department. Excellent time management skills with a proven ability to meet deadlines Strong analytical and problem-solving skills.
• Knowledge of federal, state, and local laws, rules, and regulations, as well as HACA policies and procedures pertaining to maintenance.
• Advanced knowledge of Microsoft excel
• Skill in effectively scheduling appointments and prioritizing multiple tasks as required.
• Ability to use basic office equipment such as telephone, fax, copier, and computer
• Ability to prepare and present ideas in English, in a clear and concise manner, both orally and in writing.
• Ability to maintain composure and tactfully handle difficult situations and interpret questions correctly; ability to behave in a friendly, understanding, helpful, and professional manner with clients/customers, coworkers, supervisors, subordinates, and the general public.

Work Experience/Education Required:

• High school diploma, GED, or vocational school equivalent required and a minimum of three (3) year of providing clerical experience in a materials management or maintenance environment.
• An equivalent combination of education and experience may be considered.
• Must possess a valid driver’s license and be insurable
• Strong computer skills (e.g. MS Word, Excel, PowerPoint, and Outlook).
• To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching, stooping/crouching, and handling/grasping; operating computers and other office equipment; driving, moving about the properties; and attending onsite and offsite meetings.
• The employee must be able to communicate via email and verbally via telephone.
• Ability to lift and carry up to 60 pounds and use a step ladder.
• Ability to reach to the full extension of their arms and stand/sit for long periods of time.

Mandatory Checks:

• *Background Check and Drug Screen Required*

Job Type: Full-time

Pay: From $24.70 per hour

Experience:

• Office: 1 year (Preferred)

Work Location: One location

Salary : $25 - $-1