Assistant Facility Manager

Job Description

Responsible for supporting the day-to-day implementation of policies, procedures and programs that will ensure well-managed, well-maintained buildings, placing maximum emphasis on positive response to the needs of the occupant’ environmental health and safety, and quality programs, in coordination and conjunction with the client’s goals and objectives.

Essential Job Duties

• Supports the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
• Communicates with Property Management on the coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
• Supports the Regional Facility Manager to assure full compliance with standards established within the service agreement.
• Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
• Works with staff in the planning and organization of internal and building-to-building moves. Participates in the selection of movers and other necessary specialty trade contractors/vendors. Liaison to various in-house support groups for moves.
• Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate. May coordinate with Chief Engineer or other maintenance staff on completion of requests.
• Responsible for the positive and prompt response to requests from building occupants. Ongoing communications with the Owner Representative to ensure needs are being met.
• Performs regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Reports all issues to the appropriate contact.
• May perform other duties as assigned.
  
  

Other Job Functions

• On-call 24/7 to respond to property events, emergencies or incidents.
• May review leases to ensure compliance with lease provisions.
• Actively participates in the development and management of the account.
  
  

Responsibilities

Skills, Education and Experience:

• Bachelor’s Degree or equivalent experience
• Minimum 3-5 years of facility coordination or management experience required
• Ability to work well with a variety of different individuals, both internal and external of the company
• Ability to handle multiple complex tasks with minimal supervision while also adhering to the policies and procedures and Owner objectives
• Strong oral and written communication skills
• Knowledge of computers and computer programs (e.g. Word, Excel, PowerPoint, etc.)
• Ability to handle multiple projects and make decisions
• Proven analytical abilities
  
  

Salary: $75,000 - $85,000 annually

The expected base salary for this position ranges from $75,000 to $85,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.