Administrative Assistant

ADMINISTRATIVE ASSISTANT of Maintenance & Modernization

DISTINGUISHING FEATURES OF THE CLASS: This is an administrative support position involving the responsibility for performing work associated with the Niagara Falls Housing Authority's operations. The Administrative Assistant performs administrative office duties and assists in the day-to-day management of the office. General supervision is received from the Executive Director or Designee. Although detailed instructions are usually given for new or difficult assignments, the Administrative Assistant must exercise independent judgment in applying them to specific cases. The Administrative Assistant performs related work as required.

TYPICAL WORK ACTIVITIES:

Performs administrative duties such as answering telephones, photocopying, distributing incoming mail and correspondence;

Performs general duties, obtains pricing, receives materials in the office of the purchasing agent; Provides assistance to the office of the purchasing agent;

Assists in the processing of purchase orders and invoice vouchers for payment;

Prepares and types a variety of records, reports and correspondence;

Types, edits and reviews documents; bid document distribution;

Attends to the public who come into office for information;

Drafts office documents such as letters, reports, and presentations as needed;

Attends appropriate meetings, when necessary;

Assists in maintaining office equipment and purchasing, as well as working with vendors and contractors;

Coordinates business trips, projects, and meetings;

Makes arithmetical computations, compiles, and types simple statistical reports;

Reviews certified payrolls; vacancy reports; maintenance preparation status reports; Maintains resident work order calls/ requests;

Generates work orders from mandatory property inspections;

Uses general office equipment;

Must be proficient in computer software such as Excel and Word; Must be capable of mastering our agency's software; Performs other related work as required.

FULL PERFORMANCE KNOWLEGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of office technology and procedures; good knowledge of business English and arithmetic; knowledge of the operation and minor maintenance of typewriters and computer terminal equipment; skill in keyboarding accurately at an acceptable rate of speed; planning and organization skills; ability to compile data and to prepare simple routine statistical records; ability to handle routine administrative details; ability to deal effectively with the public; ability to understand and carry out oral and written directions; effective written, verbal and listening communication skills; clerical aptitude; excellent interpersonal skills; attention to detail and high level of accuracy; honest and trustworthy; respectful; flexibility; possess cultural awareness and sensitivity; demonstrate sound work ethics; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

A) The candidate must have an Associate's degree and two (2) years of general clerical experience;

OR

B) High school diploma and four (4) years’ experience as defined in (A).

SPECIAL REQUIREMENTS:

RESIDENCY IN CITY OF NIAGARA FALLS REQUIRED OR relocation within six months of appointment.

Job Type: Full-time

Pay: $25.69 - $30.02 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Niagara Falls, NY 14301: Relocate before starting work (Required)

Work Location: In person