Coordinator

Purpose Purchasing of fixtures and inventory for the maintenance and parts department. Perform clerical tasks related to the efficient processing of accounts payable transactions Work in a quality driven, fast paced, multiple tasked and deadline oriented environment. To ensure the safety and quality of the products that the line produces.

Essential Functions- Job Duties: The following duties are considered essential to the job. Qualified individuals must have the ability to perform the following duties.

· Review and verify all documents against invoices

· All invoices must be processed in 48-hours after receipt

· Create check requests as needed

· Verify and rectify proper sales tax on ordered materials/equipment.

· Research and resolve invoice discrepancies and issues

· Reconcile accounts payable transactions

· Coordinate movement of purchased maintenance materials from suppliers to the plant and address any supply/supplier issues.

· Update POs with current delivery information. If delivery is within 2 week period, not necessary.

· Expedite components as needed to keep production lines running.

· Maintain supplier/vendor files by keeping them complete and up to date.

· Follow established guidelines and procedures for purchases and establish preferred supplier list as required.

· Develop relationships with suppliers in order to resolve delivery and quality concerns.

· Provide administrative support to the maintenance department.

· Assist with month end closing

· May update and track licensee information.

· Provide supporting documentation for audits

· Support a team environment; treat everyone with fairness, respect, and courtesy; effectively utilize the time and skills of others; train and develop support personnel.

· Other tasks and duties as assigned

Supervisory Responsibilities: None

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: One year certificate from college or tech school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills: Previous experience and/or training in computer based software programs such as Word, Excel and other applicable computer software required.

Reasoning Ability: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions and is occasionally exposed to wet and/or humid conditions and extreme heat. The noise level in the work environment is usually quiet.

Other requirements: Must be willing to work overtime when needed. Expected to perform other duties as assigned.