Program and Purchasing Assistant

Northern Kentucky Cooperative for Educational Services

Job Description

POSITION TITLE: Program and Purchasing Assistant

RESPONSIBLE TO: Controller-Business Manager

QUALIFICATIONS/CERTIFICATION(S):

• High School Diploma minimum – Associates/Bachelor’s Degree preferred
• Three (3) years of administrative support/secretarial experience
• Work experience in related field
• Strong interpersonal and communication skills (written and spoken)
• Self-starter, problem solver, and independent worker
• Ability to work as an effective team member
• Ability to adjust to change and varied work assignments
• Attention to detail and well organized
• Intermediate to advanced technological/computer skills (ability to learn other software programs)
• Such additional qualifications as the Executive Director and NKCES Board of Directors may find appropriate and acceptable

JOB GOAL: The Program/Purchasing Assistant will provide strategic organization of projects, events and business related tasks to assure all NKCES programs and NKY regional initiatives operative effectively.

SPECIFIC DUTIES:

• Serve as administrative assistant to the Executive Director. Plan, organize, and coordinate activities to relieve the administrator of routine clerical duties
• Maintain clerical duties such as answering phones, responding to emails, filing documents, compiling and sending bulk mailings, distributing interoffice mail to staff, etc.
• Maintains office calendar for co-op wide events and meeting spaces, including reminders of upcoming appointments and events
• Assists in planning, budgeting, and overseeing special events on and off- site. Including the setup of conference rooms and equipment for on-site events and venue reservations and travel accommodations for off-site events
• Create and edit flyers, newsletters, and brochures for organization
• Monitor and promote purchases such as food, materials, and supplies for trainings, meetings, special events, etc.
• Welcome visitors and maintain entry of secured door
• Create, type, proofread reports and letters as requested
• Inventory and reorder supplies when necessary
• Acts as a liaison between different departments
• Runs miscellaneous errands

Knowledge and ability:

• Demonstrates excellent interpersonal skills and works well with a range of different individuals.
• Exhibits ability to multitask on a regular basis
• Pays close attention to detail
• Proficient in the use of Microsoft programs such as Word, Excel, and Power Point
• Demonstrates familiarity with basic office equipment such as fax machines and intercom systems
• Exhibits friendly and professional demeanor, including phone etiquette

TERM OF EMPLOYMENT: Classified, Full time employment, 230 days

SALARY: Salary based on rank and experience in accordance with NKCES salary schedule.

EVALUATION: Annual evaluation in accordance with performance of job description and NKCES policies and procedures.

Job Types: Full-time, Contract

Pay: From $38,486.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $38,486