Administrative Assistant

 Position: Administrative Assistant

Experience: A minimum of one year increasingly responsible clerical experience in a professional environment.

Minimum Education: Associate’s degree and one year of experience; or HS Diploma or equivalent AND three years of increasingly responsible clerical experience in a professional environment. 

nLIGHT | Nutronics is one of the nation’s leading developers of Directed Energy systems, which is a top modernization priority of the Department of Defense.  nLIGHT | Nutronics High Energy Laser (HEL) systems, Adaptive Optical (AO) systems, and Acquisition / Pointing / Tracking (APT) solutions are designed to overcome the most difficult challenges facing the deployment of high energy laser solutions to the United States military and our allies.  Headquartered in Longmont, Colorado, nLIGHT | Nutronics is a vertically integrated business that leverages internal capabilities – from semiconductor device through target identification – to develop systems that are both high-performance and cost-effective.  We continue to invest in capabilities, facilities and technology to bring leading edge HEL solutions to the warfighter.  Our parent company, nLIGHT, Inc., is a fast-growing, well-capitalized, publicly-traded semiconductor and fiber lasers business with a long track record of developing innovative solutions for the Aerospace & Defense, Industrial and Microfabrication markets.  This is a great opportunity to work at a company that is on the leading edge of the HEL industry and provides a culture of excellence and commitment to delivering solutions to the warfighter and our country.  The ideal candidate has a strong work ethic, is highly organized, self-motivated, enjoys working as a part of a team, and has an insatiable appetite to learn and adapt in a fast-paced environment while continuously contributing to our mission.

Job Description: The Administrative Assistant provides full-time front desk receptionist coverage and general office and administrative assistance in support of various groups and individuals. The successful candidate will be highly self-motivated, organized, able to adapt to a consistently changing, fast-paced and dynamic environment.

Responsibilities include:

• Provides reception desk coverage; greets and signs visitors in, sorts mail, orders office supplies, and coordinates refreshments and lunch for meeting.
• Provides administrative assistance to all staff, performing general office duties and assisting with certain facilities, communication, employee onboarding, and safety related activities
• Works closely with and schedules office related vendors such as restaurants, furniture and office suppliers, and coffee and food vending service providers.
• Schedules and coordinates logistics for meetings and corporate events; reserves conference rooms, arranges catering, and provides meeting support.
• Supports document preparation, maintains filing, performs data entry and various other administrative tasks, as needed.
• Provides support for company safety protocols.
• Enters training rosters for tracking.
• Evaluates and recommends improvements in procedures, systems, and record keeping.

All applicants must possess or be qualified to obtain a U.S. DoD Personnel Security Clearance. Preference will be given to candidates with an existing U.S. DoD Personnel Security Clearance.  Further information on requirements to obtain a security clearance is available at: https://www.dcsa.mil/mc/pv/mbi/gicp/.  Please review this information before applying.

Required Experience / Capability:

• Commitment to Excellence. Attention to Detail.  Pride in Workmanship.
• Ability to work in a dynamic environment and maintain composure and good working relationships under pressure.
• Effectively manage schedule and priorities with minimal daily direction to meet mid to long-term schedule objectives.
• Associate’s degree and one year of experience; or HS Diploma or equivalent AND three years of increasingly responsible clerical experience in a professional environment.
• Ability to communicate effectively, in English, with personnel at all levels of the organization.
• Ability to work minimal direct supervision and to apply sound judgment in making decisions in accordance with established policies and procedures.
• Excellent listening and customer service skills, in person and on the phone.
• Ability to protect confidential and proprietary information and to set professional boundaries.
• Excellent written and verbal communication skills.
• Proficient in Windows, Microsoft Word, Excel, and Outlook; MS PowerPoint and SharePoint knowledge is preferred.
• Ability to learn new systems.
• Ability to coordinate across organizational boundaries to complete projects or tasks.
• Must be able to work in-person from 8:00 AM to 5:00 PM with the flexibility to work overtime if needed.
• Experience in business operations, human resources, or security experience is a plus.

Compensation Range: $40,000 - $55,000 per year

nLIGHT | Nutronics is an equal opportunity employer.  nLIGHT | Nutronics provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, nLIGHT | Nutronics complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  nLIGHT | Nutronics expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of nLIGHT | Nutronics employees to perform their job duties may result in discipline up to and including discharge.