Building Test Coordinator

North Slope Borough School District

BUILDING TEST COORDINATOR

ACTIVITIES JOB DESCRIPTION

JOB DESCRIPTION: BUILDING TEST COORDINATOR
RANGE: (3) $1,766.00
TERM: School Year (10 Months)
(Potentially Pro-rated)

The Building Test Coordinator has varying roles dependent upon the testing happening. This document is split into
parts by assessment. For assessments not listed (DIAL, KDP), Central Office Personnel will work directly with the
teachers administering the assessments, and you may or may not be asked to assist. The district recognizes that the
time, care, and accountability needed to ensure smooth, consistent, and secure testing needs a devoted individual at
each site. It is the responsibility of the BTC to attend all scheduled trainings regarding testing, whether they are
offered by the Assessment Department, Student Services, Curriculum & Instruction, or an outside entity such as the
State of Alaska or WIDA.

MAP 
MAP/ MPG browser check

o Work with the Site Tech to verify that all your student computers have access to the MAP testing
browser

o Report any issues to InfoTech and Caitlin.
 Test Sessions

o Create all test sessions for students in your building, according to the teacher who will be testing them.
Test sessions must be created at least one day prior to testing.

o If students are missing from the roster, or are rostered to the wrong class, contact Ian Acuna.
 Accommodations

o Students who receive accommodations per their IEP must be given accommodations on their MAP
testing

o Verify the list of student accommodations with the Counselor, SPED teachers at your site, and the
classroom teacher to ensure accuracy and compliance

 Test Proctors
o Each test proctor needs to be trained in test administration. This can be done by you, the Assessment

team, or through the online modules provided by NWEA. It is your responsibility to arrange training
for those in your building.

o Each proctor must be able to log in to the NWEA testing site. Verify that each staff member has an
account and can log in. If you have issues, contact Ian Acuna.

 Testing Scheduling and Completion
o Work with teachers and building administrators to ensure that all students given the appropriate test,

and are tested in the given window. Schedules need to be sent to Caitlin. If you need scheduling
assistance, contact Caitlin.

AIMSweb
 Ensure all teachers giving the AIMS benchmarking probes have access to the online system
 If teachers or students are missing, contact Ian Acuna

WIDA ACCESS (Regulated by WIDA and the state)
 Test Security Agreements

o Verify that all your test administrators have signed level 4 TSA’s
 Proctor Training

o Verify that all of the test proctors have passed the WIDA online modules pertaining to the assessments
that they will administer. Work with Kathleen Fisher to ensure we have certificates on file.

o Report any issues to Kathleen and Caitlin
 Test Sessions

o Work with Kathleen to determine the students needing the assessment, then create a schedule to ensure
that all ELL students are tested.

 Accommodations
o Students who receive accommodations per their IEP must be given accommodations on their ACCESS

testing.
o Verify the list of student accommodations with Student Services, the Counselor, SPED teachers at your

site, and the test proctor to ensure accuracy and compliance. Ensure that Student Services has the
WIDA Accommodations form

 Materials Management
o Assist in the ordering of materials for your building. You will receive a list of students to be tested. It

is critical that you verify this list so that the proper materials can be ordered
o Work with Kathleen to receive all of the WIDA ACCESS materials. They must be kept in a secured

location and signed in and out to appropriate staff for testing

NAEP (regulated by the federal government)
 Work with your building principal to ensure the Government Representative has all of the information they

need
 Ensure all required staff completes the necessary paperwork from the federal government

PEAKS (regulated by the state)
BEFORE TESTING

 Test Security Agreements
o Verify that all your test administrators have signed level 4 TSA’s 

INSIGHT client check
o Verify that all your student computers have the INSIGHT client installed
o Work with the Site Tech to perform the configuration check, report any issues to InfoTech 

Student Rostering
o Roster all students into test sessions, if you have difficulties, report them to Caitlin immediately 

Test tickets
o These are secure test items, they must be kept secure until students test
o Print them and organize them by grade or teacher/classroom, however your students will test
o Advise teachers to keep track of who does NOT test, keep their test tickets separate
o Make-up students can use their original test ticket 

Scratch paper/graph paper
o Make sure you have graph paper and blank scratch paper for each classroom that will be testing 

Cover up or remove materials on the walls where students will test 
Broadcast on VHF or radio the dates students will be testing, go to bed early, eat breakfast, etc… 
Headphones

o Students who get the text-to-speech accommodation MUST have headphones
o Other students may use headphones to block noise while they test, do you have enough? If you

anticipate needing additional headphones, notify Caitlin by December 15.
o If you allow any students to do this you must give ALL students the option to use headphones

while they test
 Test Administrator Directions & Tech Support Guide

o Each test administrator needs a paper copy of the TAD and Tech Support Guide 
Accommodations

o Students who receive accommodations per their IEP must be given accommodations on their
PEAKS test.

o Verify the list of student accommodations with Student Services, the Counselor, SPED teachers at
your site, and the test proctor to ensure accuracy and compliance. Ensure that Student Services has
the appropriate forms signed by the test administrator 

Seating arrangements, determine the following:
o Is there enough room for all the students to test?
o Is there enough space between each seat?
o Is there an established seating chart?

North Slope Borough School District



Homeschool students
o When will they test? Where will they test? Who will administer the test?
o Ensure that Homeschooled students have been rostered BEFORE testing begins and that

Assessment is aware of them/ has contacted their home school 
Create a plan for disruptive students

o Who are they?
o Should they test in a separate location?
o Who will test them, where will they test?

DURING TESTING
 Teacher cell phones and laptops

o Teachers may not have anywhere to store their cell phones or laptops
o Laptops and cell phones can be stored in the room where students test 

Cell phones must be off or silent and out of sight (not in your pocket)
 Computers should be out of sight
 Teachers are not to use their cell phone or laptop during the test session, they can

however use their cell phone in the case of an emergency, ONLY IF NO LANDLINE IS
PRESENT

 Post signs
o No electronics
o Testing, do not disturb

 Security or ethics breach
o Report any security breach (electronics in testing room, lost test materials, test materials copied in

any way, etc.) to Caitlin immediately, and document in writing
o Report any ethics breach (test administrator coaching students, helping students, paraphrasing

questions, etc.) to Caitlin immediately, and document in writing
 Special Circumstances: student/parent refusal, medical waiver, absent student, or invalidation

o Document on Irregularity Report
 Create a plan with your staff to ensure students know what they can do after they finish testing

o Should they quietly read a book?
o Can they leave the room?

AFTER TESTING
 Collect all Irregularity Reports

o Scan/email all Irregularity Reports to Caitlin
 Document all parent refusals and send to Caitlin
 Collect all test tickets

o After a student has finished both parts of a test their test ticket should be shredded
o Keep the test tickets for students who have not yet tested

 Shred all used scratch paper
o Teachers can do this as soon as they finish testing, or they can turn it in to you with their secure

test items, it is kept secure until it is shredded

Final Note: To meet the terms of the Building Test Coordinator Added Duty Contract you are expected to fulfill the
terms of this agreement in addition to your regular duty day.