Activities Assistant

Activities Assistant
Job Description

Department: Activities

Reports to: Activities Director

FUNCTION: To assist the Activities Director in the coordination, development and implementation of a comprehensive activities program that meets the individual needs of the residents.

POSITION SPECIFICATIONS:

The following specifications may differ depending upon the number of available employees among whom the performance of a particular job function can be distributed and the size and type of community.

• Employees will be required to perform any other job related duties requested by their supervisor.

• Requirements are representative of minimum levels of knowledge, skills and/or abilities.

To perform this job successfully, incumbent will possess the mental abilities or aptitudes to perform each duty proficiently.

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

QUALIFICATIONS:

Minimum Qualifications

• Freedom from illegal use of drugs.

• Freedom from use and effects of use of drugs and alcohol in the workplace.

• Persons who have been found guilty by a court of law of or other regulatory agency abusing, neglecting, or mistreating individuals in a health care related setting are ineligible for employment in the position.

• Must pass State and Stellar background screen.

Education and/or Experience:

• High School diploma or equivalent.

• Associate degree in human service or recreation therapy preferred.

• Strong oral and written communication skills.

• Previous experience working in a health care or senior care setting a plus.

• Ability to work effectively with small and large groups as leader or facilitator.

• Demonstrated ability to work with a sense of enthusiasm and purpose.

• Demonstrated ability to organize tasks to assure positive outcomes.

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Activities Assistant
Job Description

Certificates, Licenses, Registration: Valid state Driver’s License with good driving record and CDL as required by Community, Food Handlers Permit, CPR & First Aid
Certification.

Equipment Used: Working knowledge of personal computer and software applications used in job functions. Mechanical lifts on community van. Appliances such as popcorn machine, basic cooking elements may be used as well as other small hand operated equipment for various activities.

LANGUAGE SKILLS: Must be able to express self adequately in written and oral English and to communicate effectively in an interdisciplinary setting with residents, families, staff members, representatives of community and visitors.

MATHEMATICAL SKILLS: Basic knowledge of math functions – addition, subtraction, multiplication and division. Ability to develop, understand and track activities program budget and attendance.

REASONING ABILITY: Ability to apply common sense understanding in order to carry out instructions furnished in written, oral or diagram form. Ability to analyze problems and develop workable solutions and goals. Must be able to implement written or oral programs, goals, objectives, policies, and procedures of the Activities Department.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• At the direction of the activities director, provides direct activities services to the residents of the facility. Direct service programming includes but is not limited to, group programs, one to one programs and providing support to residents that wish to engage in self-directed activities.

• May be responsible for completing the activities assessment and appropriate sections of the resident care plan for assigned residents.

• Ensures that all documentation required by state and federal regulations and Stellar corporate policy is written in a timely fashion.

• May be asked to participate in interdisciplinary care plan meeting.

• In conjunction with the Activities Director, helps to create opportunities for residents to interact with the community at large through the development of outside trips, volunteer programs and arts and entertainment programs.

• Under the direction of the Act ivi t ies Di rector , assesses the effectiveness of activities department programming through daily attendance sheets and resident/family surveys.

• Develops and provides one to one programming for residents who are unable or unwilling to participate in-group programs.

• Ensures that all appropriate residents get to the activity.

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Activities Assistant
Job Description

• Complies with c o m m u n i t y p olicies and procedures for workplace safety including infection control procedures, application of universal precautions for blood borne pathogens, use of personal protective equipment and handling of hazardous materials.

• Demonstrates knowledge of emergency and disaster procedures for the facility, with ability to locate nearest exit, understand and respond to written and oral instructions in cases of an emergency.

• Demonstrates ability to prioritize tasks/responsibilities and complete duties/projects within the time allotted.

• Performs other related duties as may be assigned

INTERPERSONAL SKILLS: Demonstrates active listening techniques, gains support through effective relationships, treats others with dignity and respect and seeks feedback.

• Develops and maintains a good working relationship and cooperative attitude with intra- departmental personnel, as well as, other departments within the community. Must have patience, tact, cheerful disposition and enthusiasm.

• Possesses the ability to deal tactfully with personnel, residents, family members, visitors, and the general public.

• Possesses willingness to work harmoniously with and supervise staff assigned to department or projects.

• Works with the Company resources or consultants as necessary and implements recommended changes as required.

CONTINUING EDUCATION:

• Attends continuing education programs required for maintenance of any professional certifications and applies that learning within the context of position responsibilities.

• Incorporates new methods, principles, and trends learned from continuing education programs into existing practices.

PHYSICAL DEMANDS:

• Ability to assist residents on and off bus, van or car, and may be required to move or arrange furniture for activities and/or climb stoop, bend, kneel, push and reach to carry out activities.

• Sufficient mobility and strength to move freely through the building and to assist, while involved in activities or transportations.

• Specific vision abilities required by this job include close vision, distant vision and peripheral vision.

• Ability to remain calm under stress.

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Activities Assistant
Job Description

• Able to carry out essential functions of this job (with or without reasonable accommodation) without posing specific, current risk of substantial harm to health and safety of self and others.

• PHYSICAL Requirement: (% of work time)

(Production Schedules) 0-24% 25-49% 50-74% 75-100%

Seeing: Must be able to read reports and use computer. X

Hearing: Must be able to hear well enough to communicate
X with co-workers, residents.

Standing/Walking/Mobility: Must be able to reach above his/her head and perform repetitive movements on feet over X long distances.

Climbing/Stooping/Kneeling: Must be able to bend to the floor. X

Lifting/Pulling/Pushing: Must be able to transfer up to 50
X pounds.

Fingering/Grasping/Feeling: Must have finger dexterity to open
X containers.

WORK ENVIRONMENT: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position is subject to both inside and outside environmental conditions. Activities occur inside and outside.

• Exposure to large groups in room with activities that may have a moderate noise level.

COMMUNICATION: Must be able to speak clearly and distinctly. Must be able to be understood to by a wide variety of individuals some who may have various levels of cognitive and hearing impairments.

• Demonstrates active listening techniques, seeks feedback, creates and maintains reporting mechanisms, gains support through effective relationships, and treats others with dignity and respect.

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Activities Assistant
Job Description

JOB DESCRIPTION REVIEW: I understand the job description, its requirements and that I am expected to complete all duties as assigned. I understand the job duties may be altered from time to time. I have noted below any accommodations that are required to enable me to perform these duties. I have also noted below any job duties that I am unable to perform, with or without accommodation.

Employee’s Signature Date

Supervisor’s Signature Date cc: Personnel File
Employee

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Activities Assistant
Job Description

Name Job Title Anniversary Date

Activities Assistant

Supervisor’s Name Department Date of Review

Recreation

Purpose

To provide open and honest performance feedback to employee and to develop and improve each employee’s performance and contribution

Instructions

This form is to be completed prior to the employee’s annual performance review. The form is a tool designed to help Managers evaluate and provide feedback to employees.

Please take some time to think about the employee’s performance over the past year. Please provide feedback on the employee’s overall summary, strengths, areas of improvement, and development needs.

Performance Ratings

• Exceeds Expectations: Performance surpasses all requirements for position.

• Meets Expectations: Performance meets all basic requirements for position and may exceed some of them.

• Needs Improvement: Performance does not meet all basic requirements of position.

Improvements are necessary.

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Activities Assistant
Job Description

ESSENTIAL FUNCTIONS RATING COMMENTS

1. At the direction of the activities director, provides direct recreation services to the residents of the facility. Direct service programming includes but is not limited to, group programs, one to one programs and providing support to residents that wish to engage in self-directed activities.

2. May be responsible for completing the recreation assessment and appropriate sections of the MDS for assigned residents

3. In coordination with the activities director, helps with the writing of recreation program descriptions.

4. Ensures that all documentation required by state and federal regulations and Stellar corporate policy is written in a timely fashion.

5. May participate in interdisciplinary care plan meeting

6. In conjunction with the Activities Director, helps to create opportunities for residents to interact with the community at large through the development of outside trips, volunteer programs and arts and entertainment programs.

7. Under the direction of the Director of

Activities, assesses the effectiveness of recreational programming through daily attendance sheets, and resident/family surveys

8. Develops and provides one to one programming for residents who are unable or unwilling to participate in-group programs

9. Ensures that all appropriate residents get to the activity.

10. Complies with facility policies and procedures for workplace safety including infection control procedures, application of universal precautions for blood borne pathogens, use of personal protective equipment and handling of hazardous materials.

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Activities Assistant
Job Description

ESSENTIAL FUNCTIONS RATING COMMENTS

11. Demonstrates knowledge of emergency and disaster procedures for the facility, with ability to locate nearest exit, understand and respond to written and oral instructions in cases of an emergency.

12. Demonstrates ability to prioritize tasks/responsibilities and complete duties/projects within the time allotted.

13. Performs other related duties as may be assigned

Interpersonal Skills

14. Develops and maintains a good working relationship and cooperative attitude with intra- departmental personnel, as well as, other departments within the community.

Must have patience, tact, cheerful disposition and enthusiasm

15. Possesses the ability to deal tactfully with personnel, residents, family members, visitors, and the general public

16. Possesses willingness to work harmoniously with and supervise staff assigned to department or projects

17. Works with the Company resources or consultants as necessary and implements recommended changes as required.

Continuing Education

18. Attends continuing education programs required for maintenance of any professional certifications and applies that learning within the context of position responsibilities

19. Incorporates new methods, principles, and trends learned from continuing education programs into existing practices

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Activities Assistant
Job Description

Employee Name: Date:

Job Specific Performance Rating

Using the three-level rating scale, how would you rate this employee’s overall job performance?

Each specific responsibility should be scored with 1, 2 or 3 based on level of achievement with Needs Improvement equaling 1, Meets Expectation equaling 2 and
Exceeds Expectation equaling 3. Add the total number of points and divide by 3 to determine average rating.

• Total Points Achieved (Add points from all line items)

÷

• Total Possible Points (# of line items x 3)

=

• X 100 = Performance Rating %

86% to 100% Exceeds Expectation

50% to 85% Meets Expectation

0 to 49% Needs Improvement - No Increase at this time. (A Performance

Improvement Plan needs to be created and the employee should be re- evaluated after an additional 90 Days)

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Activities Assistant
Job Description

PERFORMANCE SUMMARY

BELOW EXPECTATIONS MEETS EXPECTATIONS EXCEEDS EXPECTATIONS
Results fell short of expectations. Fully meets expectations with Results were beyond what was occasional expected.
Deviations above and below expectation.

STRENGTHS: Describe major assets, skills, abilities or achievements, which as a minimum should include the items that resulted in an Exceeds Expectations rating. Additional comments may be attached.

AREAS REQUIRING FURTHER DEVELOPMENT: Describe the areas in the employee’s performance that need to be further developed, which as a minimum should include the items that resulted in a Below Expectations rating. Additional comments may be attached.

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Activities Assistant
Job Description

DEVELOPMENT PLANS: Include plans to develop or improve the employee’s performance or potential, including type of plan(s) and tentative timetable for implementation.

Subject and Type of Plan(s) Tentative Timetable

SUBJECT TYPE OF PLAN

1. Knowledge 4. Leadership Skills 1. Directed Self- 4. Counseling, Coaching

2. Organization 5. Communications Development (Reading, 5. On-the-Job Training
Self Study)

3. Decision Making Skills 6. Personal Qualities 6. No Plan at Present
2. Formal Training

3. Outside Education

EMPLOYEE COMMENTS

SIGNATURES

Employee Date

Supervisor Date

Review Date:

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Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Computer skills: 1 year (Preferred)

Work Location: In person