Administrative Assistant II 03531 NWG

Location: Idaho Falls, Idaho

Title: Administrative Assistant II

Schedule (FT/PT): Regular Full Time

Travel Required: Yes (0-25%)

Clearance: Ability to Obtain

For over 25 years, North Wind Group (North Wind) and its subsidiary companies have been influencing the future of, and aiming to be the nationwide small business leader in, the engineering, environmental, construction, IT/cyber, facility operations, and professional service industries. North Wind allows its employees to develop creative and practical solutions to complex problems, while accomplishing its mission of delivering quality results safely, on time, and on budget, for every project. Our mission is accomplished through forward-thinking, advanced technology services, and our cultivation of a diverse and inclusive workplace.

North Wind recognizes our biggest asset is our employees. Our success is a direct result of the hard work, skills, expertise, and unique perspectives and talents that each of our employees bring to North Wind. We are looking for exceptionally talented, motivated, and dynamic individuals to join the North Wind team – not only to support our mission but be an integral part of our continued success.

Position Purpose

North Wind Group, a CIRI Company, is seeking a full-time Receptionist/ Administrative Assistant to provide clerical and administrative support to our North Wind Group in an effective and efficient manner. This in-person position is located in our Idaho Falls, ID office.

The Receptionist/ Administrative Assistant will provide general office support with a variety of clerical duties and related tasks.

Essential Duties And Responsibilities

• Greet and direct guests and visitors to the company.
• Light travel to complete weekly company and office errands.
• Answer incoming calls & faxes, and direct to appropriate employees.
• Take detailed messages and forward to appropriate employees.
• Receive, process, and distribute incoming mail, packages, and office supplies.
• Prepare outgoing mail and packages.
• Maintain general filing system.
• Assist in preparation of meetings, conferences, and conference calls.
• Provide administrative and secretarial support to various departments as needed and requested, such as entering expense reports and travel authorizations, billing tasks, travel arrangements, and other.
• Directly and effectively communicate any requests, issues and reports to Office Manager.
• Responsible for maintaining, cleaning, and stocking kitchens, conference rooms, and break rooms.
• Organize and execute daily, weekly, and monthly office activities in collaboration with Office Manager.
• Support corporate event planning as needed.
• Perform closing duties each day.
  
  

Minimum Qualifications

Education and Experience:

• High School Diploma or equivalent (GED).
• Minimum 3 years of relevant experience and/or training, or equivalent combination of education and experience.
  
  

Skills And Abilities

• Ability to utilize multiple word-processing and database applications including MS Office applications such as Word, Excel, Teams (including Teams Phone), as well as Adobe Acrobat, etc.
• Strong communication, prioritization, and organizational skills.
• Excellent proofreading and writing skills with strong attention to detail.
• Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities.
• Excellent interpersonal skills to work effectively and cooperatively with all levels of management and staff, clients, associates, and vendors.
• Strong oral and written communication skills; ability to effectively present information and respond effectively and sensitively to questions from clients, managers, staff, and the general public.
• High degree of sensitivity regarding confidential client and employee information.
• Ability to work independently, as well as part of a team, and make decisions, solve problems, exercise good judgment, work under pressure, work with minimal supervision and prioritize workload.
  
  

Special Requirements

• Preference given to applicants with 5 or more years of experience, of relevant experience and/or training,. or equivalent combination of education and experience.
  
  

Preferred Qualifications

• High Scholl diploma or equivalent (GED)
• 1 to 2 years of relevant experience and/or training, or equivalent combination of education and experience.
  
  

Physical Demands

Exerts up to 10 lbs of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Moves larger objects with use of equipment and aids.

Working Environment

Work will be performed primarily indoors, but may require some time outside and light travel.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline 1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.