Administrative Assistant, University Relations

University Relations ~ Tahlequah Campus

JOB SUMMARY

This position provides administrative support for assigned university operations.

MAJOR DUTIES

Manages day to day operations budgets for University Relations and Communications and Marketing.

Process and track purchase orders for University Relations and Communications and Marketing.

Updates Vice President's Calendar as needed.
Prepares a variety of correspondence.
Attends meetings and records minutes; prepares meeting agenda and supporting documents.
Makes travel arrangements for assigned personnel.
Researches and prepares a variety of reports.
Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
Maintains office supply inventory; reorders as needed.
Sorts and distributes mail.
Makes appointments and manages calendars.
Processes purchase orders; processes purchase card statements.
Assists in the development and management of assigned budgets.
Designs and prepares marketing and promotional materials.
Maintains website and social media accounts.
Maintains a variety of documents and forms.
Directs the work of student employees as assigned.
Enters information to computerized databases.
Prepares a variety of schedules and calendars.
Maintains a variety of files and records.
Assists in the coordination of conferences, programs and special events.
Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of university policies and procedures.
Knowledge of university purchasing policies.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs.
Skill in the provision of customer services.
Skill in oral and written communication.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide administrative support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate’s degree.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Must be able to maintain regular attendance.

PREFERRED QUALIFICATIONS
Experience in a higher education setting preferred.

Annual salary $34,356.00 with excellent benefits, including generous leave time.
Anticipated hire date: 05/13/2024
Applications accepted until: 04/30/2024
Note: Posting will close to applicants at 11:59 pm, CST, on the date above.

Notice to Applicants
Applicants must be currently authorized to work in the United States on a full-time basis.
At the end of the application process, create your Candidate profile.
It is Northeastern State University’s policy that all newly hired employees must provide an original Social Security card during the hiring process. Failure to provide an original Social Security card will delay the hiring process and ability to begin employment.

An application cannot be changed after it has been submitted.