Job Posting for Bookkeeper/Administrative Assistant at Northern Improvement Company
Job purpose
This position will perform administrative tasks and services to support effective and efficient operations of the organization’s Heavy Industrial Operation. The ideal candidate should enjoy a fast-paced work environment, meeting short & long-term deadlines, while still maintaining accuracy and attention to detail. This position also has executive assistant duties related to the board of directors and board members.
Duties and responsibilities
Bookkeeping:
Responsible for the timely processing and coding of timecards to ensure accuracy
Track all operation jobs; material quantities, expenses, subcontracts, etc. to ensure accurate billing, including maintaining job files
Must be able to prepare, and submit invoices for payment according to work performed, hourly time/material or by bid quantities
Responsible for the coding of vendor invoices and credit card receipts
Complete new job set up, assign cost codes and provide all job information to corporate office
Assisting with the onboarding process for Heavy Industrial Operation returning employees including reviewing applications, setting up drug tests, and ensuring follow through of onboarding paperwork
Request various utility locates
Prepare completed job progress reports
Must maintain confidentiality of all employee payroll information
Provide administrative support for the Heavy Industrial Operation (i.e. creating forms, scanning, answering phones, etc.)
Maintain various documents for Heavy Industrial employees
Serve as a backup for the Office Receptionist
Ability to work independently as well as a part of a team environment
All other duties as assigned, delegated, or necessary for operations
Administrative Assistant:
Coordinate, compile, proof, and create board books from the board reports submitted
Order board gifts for yearly board meeting
Compile power point presentations for the start-up meeting and company meeting; including an active role on the Company Meeting Steering Committee
Facilitate the yearly office giving campaign
Miscellaneous work for company executives
Manage the company clothing store and assist employees with redemption of clothing coins and gift certificates
Member of the Employee Appreciation Committee, including tracking and ordering years of service and retirement awards
Order company decals
All other duties as assigned, delegated, or necessary
Qualifications
2 years of college degree or equivalent (Relevant previous job experience may substitute for education requirement)
2 years of bookkeeping or office administrative/clerical experience preferred
Must have good working knowledge of MS Word/Excel/Outlook.
Ability to pass a pre-employment urine drug test and comply with drug and alcohol policies during employment
Working conditions
Moderate noise (i.e. business office with computers, phone, and printers, light traffic)
Ability to sit at a computer terminal for extended periods of time
Physical requirements
Verbal, auditory, and written capabilities to effectively communicate in an articulate manner
Clarity of vision at varying distances to perform various work assignments
Standing, walking, or sitting for extended periods of time
Dexterity of hands and fingers to operate a variety of office equipment
Occasional use of company vehicle
Occasional light to moderate lifting
Occasional bending, kneeling, or crouching
Regular, predictable attendance is required
Northern Improvement is an Equal Opportunity Employer. This is a Safety Sensitive position.
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