Job Description:

MAKE A DIFFERENCE with us.

Put your social services skills to work in a mission-driven environment.

About Us

Our agency is an innovative and forward thinking with a deep commitment to helping others. We are looking for someone who believes in serving the seniors and adults with disabilities in our community.

If you live with integrity and are professional, compassionate, and customer-service-oriented you are the type of person we want to hire. We live these principles every day, in all we do. These are our core values.

This is a part-time position, working 30 hours per week.

Recruitment #: 205-12-23

Closes: Open Until Filled

Location: Tillamook, Oregon

Salary: Starting at $16.33 per hour, with excellent benefits. (Please see below).

Agency Sponsored: Medical/Dental 100% paid for employee and 90-98% for dependents: generous Paid-time off, Public Employee Retirement (PERS), Long Term Disability and Short Term Disability!

General description

Meets Agency Mission to promote health and wellbeing of individuals in the community by overseeing a partial week congregate Nutrition Meal Site providing home delivered meals.

Essential functions:

1. Ensures successful operation of a congregate nutrition meal site and delivery of meals to homebound participants

• Receive, hold, prepare and serve all foods in compliance with proper health and sanitation requirements
• Ensure home delivered meals are prepared, accurately packaged and timely distributed to home bound program participants, as well as deliver meals in the absence of volunteers
• Obtain meal selections from participants and submitting accurate and timely meal counts
• Collect, report, and safeguard program income and donations
• Gather program data and accurately complete reports to measure progress in meeting program performance goals

Skills needed to perform assigned duties include:

• Knowledge of food safety and sanitation
• Ability to follow proper health and sanitation procedures
• Ability to collect data and ensure accuracy of data and reporting
• Experience with completing and transmitting electronic forms
• Effective organizational skills and ability to interact well with others

2. Provides for social needs of program participants

• Ensure a friendly, clean and inviting atmosphere at mealsites during congregate meals
• Acknowledge holidays, organize special events and fun activities, etc., within budget
• Develop and maintain a trusted relationship with program participants by being patient, open-minded, compassionate, flexible, responsible, supportive and following through
• Promote friendly interactions between volunteers and home bound participants while delivering meals and onsite
• Facilitate problem resolution onsite and in the field
• Conduct regular congregate meal site/delivery site safety checks

Skills needed to perform assigned duties include the ability to:

• Understand, relate and work well with others who may share or hold different values/experiences, such as cultural needs, language, economic status, life experience, etc.
• Understand and maintain appropriate personal and professional boundaries
• Apply effective problem-solving and decision making based on policy and established procedures

3. Develops and maintains a group of volunteers to provide nutrition services:

• Recruit, supervise, and train volunteers
• Increase volunteer participation through outreach
• Engage, support, motivate, and recognizing volunteers
• Ensure volunteers meet standards, such as background checks, knowledge of and adherence to program requirements, etc.
• Release volunteers from service when necessary
• Provide volunteers with volunteer insurance information and notify managers of any injuries or accidents

Skills needed to perform assigned duties include:

• Knowledge of and experience working with volunteers
• Ability and skills to effectively recruit, train and support volunteers
• Ability to engage and motivate others

4. Promotes Agency and nutrition services

• Participate in community outreach and activity planning
• Collaborate with program partners, providing information to community groups and media
• Develop and implement strategies and activities to meet program goals, such as fundraising and volunteer recruitment
• Motivate participants to engage in a variety of health promotion activities

Skills needed to perform assigned duties include:

• Knowledge of and experience with community and local social services
• Experience in developing partnerships
• Ability to engage and motivate others
• Public speaking
• Knowledge of nutrition and health promotion

5. Promotes person centered services

• Embrace and exhibit the Agency Mission and Core Values
• Provide excellent customer service, meet the needs of participants, following through, meet deadlines
• Interact with others in a respectful and culturally appropriate manner
• Maintain the skills and the knowledge to perform the job
• Educate self and others of resources available for populations served by referring to Aging and Disability Resource Connection of Oregon (ADRC) database
• Access ADRC Specialists, other Agency staff and community services partners
• Complete annual home-delivered meal participant assessments and maintain regular communication with participants between assessments
• Provide suggestions for improvement
• Perform other duties as assigned by management

Skills needed to perform assigned duties include the ability to:

• Learn available services of Agency and other community services
• Source information regarding other available services
• Demonstrate good interpersonal skills
• Build relationships and network
• Understand the role of the individual’s preferences in accessing services
• Work effectively with individuals
• Present information, exhibit good judgment, speak, read, write and understand English
• Follow verbal and written instruction; maintain basic computer literacy, including web-based applications, such as email, etc.

6. Protects consumers and reduces Agency risk

• Follow policies, regulations and requirements of program and Agency
• Provide documentation as set forth by Federal, State, funding regulations, and Agency policy
• Serve as a Mandatory Reporter of suspected abuse of vulnerable populations as required by policy and regulation, including oversight of volunteer contact and reporting
• Maintain and share information according to privacy policies and regulations, including oversight of volunteer confidentiality requirements

Skills needed to perform assigned duties include the ability to:

• Learn rules and comply with mandatory reporting and confidentiality
• Train and monitor volunteers in this area

Secondary Outcomes

None.

Supervisory Responsibilities

Supervises meal site and home delivery volunteers. May help train substitute nutrition site coordinators.

Experience and Skills:

Minimum Qualifications – Education and Experience

A qualified applicant will have a minimum of one (1) year of equivalent combination of education and/or experience which demonstrates the knowledge, skills and abilities required to do the essential functions of this job. The following qualifications meeting the minimum requirements will be considered:

• High School Diploma or GED
• 1 year of experience coordinating a community program and working with volunteers; and 6 months food handling experience

Other requirements

To be successful, candidates must:

• Possession of a current food handler’s permit or ability to obtain prior to hire
• Secure and maintain a valid Oregon driver’s license or have an acceptable alternative means of transportation
• Attend work regularly to meet the demands of this job and to provide necessary services
• Complete and pass a criminal background check

Work environment/physical demands

Nutrition Site Coordinator’s work is primarily performed at the site of the Nutrition Services Program, with some field and community work. They must be able to:

• Occasionally travel to deliver homebound meals
• Regularly walk, stand, talk, listen with frequent interruptions throughout the day
• Regularly grasp, reach, bend, stoop, and lift up to 30 pounds
• Occasionally sit, push or pull
• Travel to consumers in a variety of settings, homes, facilities, etc. of varying level of cleanliness and repair
• Travel to community events and partner agencies
Drive an Agency car or employee car, carry and use a laptop computer

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Contact with the public in home or office environments may risk exposure to irrational/hostile behavior, contagious diseases, or contact with domestic animals.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Classification: Nutrition Site Coordinator

Position Number: varies

Salary Range: R/UN12

FLSA Status: Non-Exempt

Unit: Nutrition Services

Location: Tillamook, OR

Reports to: Nutrition Manager (Valley) or Community Programs Manager (Coast)

Union Status: Represented if .5 FTE or more, Unrepresented if less than .5 FTE

Last revision: March, 2017

This job description is a general guide for the job to be performed and does not cover everything. Employees may be required to perform other duties, including covering for, and in, other offices. Employees are expected to follow and perform other job-related duties requested by their manager.