Enrollment Coordinator

Job Summary:
This is a full-time position and it begins July/August 2024. NDA offers an outstanding benefits package including health, dental, vision, and life insurance, retirement plan, paid time off, tuition waiver, and more.

The ideal candidate will have:

• Bachelor’s degree required. Emphasis on education, business administration, communications or related field experience
• Experience working in a fast-paced environment
• Demonstrate effective organizational and communication skills
• Discretion and integrity in dealing with confidential information

The Enrollment Coordinator works collaboratively with the Director of Enrollment to develop, coordinate, and implement admissions programming. This is a full-time position and is a direct report to the Director of Enrollment. Duties include event coordination, data and records management, strong presentation, interpersonal and organizational skills, and the ability to connect with a wide variety of stakeholders. The ideal candidate will be familiar with Catholic education in the Green Bay area. Other criteria includes being a self-starter with proven written and oral communication skills, a passion for customer service, proficiency in Google and data management programs, a strong work ethic, and the ability to work within a team setting.

Enrollment Coordinator job responsibilities include, but are not limited to:

Database Management:

• Manage the prospective student database using PowerSchool Enrollment Portal and PowerSchool for the use of mailings and other lists, etc.

Event Planning and Support:

• Assist with the planning, preparation, staffing, facilitation and follow up for Preview Night
• Assist with the preparation, planning, staffing and facilitation of Freshman Registration Day
• Assist in planning the 8th grade graduation party
• Coordinate all group and individual shadow days for 8th grade students
• Tour prospective families
• Plan and execute all student events including guest athletic opportunities, campus visit events, guest fine arts opportunities, etc.
• Coordinate invitations and responses with GRACE principals for the Christmas program and middle school musical and play performances
• Plan and coordinate spring informational sessions for current 6th and 7th grade prospective families
• Manage registration and assist with Summer Enrichment Camps

Parental School Choice Program (PSCP) Responsibilities

• Answer questions of prospective and current families
• Assist in completing necessary online application and subsequent required documentation
• Maintain confidential files
• Publicize, market and promote the open enrollment timeline

Marketing/Communications Support:

• Promote enrollment at NDA through advertising, presentations, school visits, volunteer coordination and other creative means
• Assist the Marketing/Communications Manager in content management for the Admissions section of the website
• Assist the Marketing/Communications Manager by participating in the social media planning
• Implement student spotlight with videos for social media
• Gather parent testimonials for the website and social media

Administrative/Clerical:

• Manage the overall administrative functions of the department as requested by the Director of Enrollment Management
• Coordinate mailings (email and postal) for the Enrollment Department including invitations, admission decision letters, shadow day visits reminders, tour thank you notes, and surveys
• Use telephone, email and direct mail to inform parents and answer questions
• Coordinate distribution of publications for delivery to schools, parishes and prospective students
• Establish and maintain a database of school contacts, including grade schools, realtors, local organizations, etc.
• Manage online RSVP process for events, sending confirmation emails to registrants before programs
• Compose and maintain sibling (current/former) database for recruitment purposes
• Consult with the Director of Enrollment Management and seek approval for all new, ongoing, and prospective projects at weekly one-on-one meetings
• Other duties assigned by the Director of Enrollment Management

Knowledge, Skills, and Abilities:

• Self-motivated, possess the ability to be highly organized in a fast-paced environment
• Demonstrate effective organizational skills with attention to detail and accuracy
• Prioritize and complete a high volume of tasks and plan well in advance
• Effective personable skills to be able work in a team-oriented environment
• Maintain excellent record of attendance and punctuality
• Establish and maintain cooperative working relationships

Interested candidates should submit a resume and cover letter to svan@notredameacademy.com by May 24, 2024.

Job Type: Full-time

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Ability to Commute:

• Green Bay, WI 54303 (Preferred)

Work Location: In person